Administrative Specialist (Grant-Funded)

Applitrack; Oklahoma City (OK); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Medical allowance

Retirement plan

Job summary

Metro Technology Centers is seeking a Grant-Funded Administrative Specialist to manage the daily office operations for the designated program at the American Job Center in OKC. The role requires strong data entry, record-keeping, and administrative support skills to handle TANF/AEFL program requirements.

The position is 12-month, non-exempt, with a starting hourly rate of $20.71 and a generous benefits allowance.

Qualifications

• High school diploma or GED required.
• Three years of office experience required.
• Equivalent education/experience may be considered.

Responsibilities

• Manage daily office operations for the designated program.
• Enter and proofread data in internal/external systems.
• Provide administrative support including filing, supplies, and event assistance.
• Prepare letters, reports, and grant-related documents.
• Assist with budget transfers, purchases, and invoice processing.
• Answer phones and handle mail distribution.
• Draft routine and complex correspondence with minimal supervision.
• Coordinate appointments, conferences, and travel arrangements.

Skills

MS Word

Excel

Data entry

Records management

Communication

Problem solving

Teamwork

Confidentiality

Punctual & reliable

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Job description

Administrative Specialist (Grant-Funded) JobID: 2031

• Position Type: Support Staff/ Administrative Specialist
• Date Posted: 9/24/2026

Job Title: Administrative Specialist

Location: American Job Center (5005 N Lincoln BLVD, OKC, OK 73105)

Salary Structure: (Non-Exempt-Grade 4) Starting at $20.71 /hr.

Position Contract: 12-Month, Non-Exempt, Support Staff

• Generous monthlyallowance toward medical and other benefits
• District paid retirement into the Oklahoma Teacher's Retirement System

General Description

Metro Technology Centers is accepting applications for a Grant-Funded Administrative Specialist who will assume responsibility for the daily management of a designated office by performing and/or supervising a variety of administrative support duties requiring good organizational skills and great attention to detail.

General Qualification Requirements

Education

• High school diploma or G.E.D.
• Three (3) yearsoffice experience

(Above requirements may be met by equivalent combination of education and experience)

Representative Duties

• Provides accurate and timely data entry, documentation, and record maintenance to support TANF and AEFL program requirements.
• Enters and proofreads data into a variety of internal and external systems.
• Provides all levels of administrative support based on the needs of the department including general office organization, ordering and maintenance of office supplies, ordering materials needed by staff for the function of the department, and assisting with events as needed.
• Creates and edits material such as letters, memoranda, reports, statistical data and grant requirements.
• Prepares business reports requiring some research and routine statistical computations.
• Initiates purchase requisitions, budget transfers, processing invoices and maintains budgetary records for department or multiple departments.
• Answers incoming phones, responding to inquires appropriately and screening incoming calls for referral to the appropriate person(s) as necessary.
• Regularly checks and distributes departmental mail.
• Answers correspondence for the office and drafts more complex correspondence with minimal instructions from the supervisor.
• Responsible for developing office filing systems and maintaining office files.
• Maintain confidential records including tests and personnel information. May handle cash and other valuables.
• Sets priorities on clerical duties and interacts with other departments to insure organization efficiency.
• Makes changes in office procedures as necessary for more effective operation.
• Schedules appointments for department staff, make arrangements for conferences, and coordinates travel arrangements.
• Provides professional and courteous support to students, staff, and community partners.
• Performs related duties as assigned.

Required Skills

General administrative support experience to include:

• Microsoft Word – advanced proficiency. Excel – intermediate proficiency (adept with spreadsheet design and use of formulas.
• Mathematics: addition, subtraction, multiplication, division, and statistical computations.
• Business communication: uses creativity in composing or presenting oral or written communication.
• Excellent communication skills including telephone etiquette and exemplary customer service skills.
• Ability to analyze, problem solve and work independently.
• Ability to maintain security of confidential materials.
• Ability to give explicit or general directions.
• Ability to work well on a team and with others.
• Required to be bonded for cash handling purposes.
• Reliable, dependable and punctual attendance

Reports to: Economic and Workforce Development Director

Position open until filled. [phone]. Fax: [phone] AA/EOE. M/F/D/V.

Metro Technology Centers believes in the worth of all individuals and is committed to equal opportunity for each employee, student or any person visiting a District campus. Metro Technology Centers does not discriminate on the basis of race, color, national origin, sex, gender, gender expression or identity, sexual orientation, age, veteran status, religion, pregnancy, or genetic information or disability in recruitment, hiring, placement, assignment to work tasks, hours of employment, levels of responsibility, and pay.