Administrative Specialist - Compliance & Scheduling

J & J Staffing Resources; Feasterville-Trevose (Bucks County); On-site; USD 25,000 - 30,000; Full time

Job summary

J & J Staffing Resources is seeking a General Office Clerk to provide administrative support to the Equipment & Carrier Compliance Department. In this role you will handle records, scheduling, documentation, and collaboration with internal teams.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while maintaining accuracy and strong follow-through. This role offers growth in a fast-paced operational environment with dependable on-site support.

Qualifications

• Experience in office administration or clerical roles preferred.
• Strong written and verbal communication skills.
• Detail oriented with solid organizational abilities.

Responsibilities

• Assist with ensuring carriers meet compliance standards and maintain up-to-date documentation.
• Review, organize, and maintain compliance records and paperwork.
• Coordinate equipment maintenance, including scheduling repairs and service appointments.
• Obtain and track necessary approvals for equipment maintenance.
• Maintain accurate records related to rental equipment.
• Update spreadsheets, databases, and internal tracking systems.
• Communicate with carriers, vendors, service providers, and internal departments as needed.
• Follow up on outstanding documentation, approvals, maintenance requests, and other items.
• Assist with invoices, reports, filing, data entry, and other general office tasks.
• Help keep departmental records organized and accurate.
• Provide administrative support to the department and assist with special projects as needed.

Skills

Office experience

Administrative

Clerical

Logistics

Transportation

Customer service

Job description

J & J Staffing Resources is seeking a General Office Clerk to provide administrative support to the Equipment & Carrier Compliance Department. In this role you will handle records, scheduling, documentation, and collaboration with internal teams.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while maintaining accuracy and strong follow-through. This role offers growth in a fast-paced operational environment with dependable on-site support.