Administrative Coordinator

highpointnc; High Point (NC); On-site; USD 52,000 - 66,000; Full time

Job summary

City of High Point is seeking an Administrative Specialist I to perform complex clerical work under the direct supervision of department leadership. This position will prepare documents and reports, assist internal and external customers, and handle routine office tasks such as filing, mail distribution and photocopying.

The role requires a High School Diploma or GED and proficiency in the Microsoft Office Suite. Two years of office experience and knowledge of Workday are preferred.

Qualifications

• High School Diploma or GED required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher, PowerPoint).

Responsibilities

• Greets and provides initial assistance to walk-in visitors and telephone customers.
• Processes paperwork and payments when necessary.
• Trains employees on office equipment as necessary.
• Maintains electronic records across multiple platforms.
• Opens and distributes mail, types letters, general correspondence and inter-office memos.
• Schedules and coordinates meetings at the request of department leadership.
• Processes payments and reconciles accounting unit budgets.
• Reviews and enters timesheets and leave forms into Payroll system.
• Assembles statistical and financial data during the annual budget creation and evaluation.
• Coordinates travel for staff attending professional trainings and conferences.
• Researches and compiles information for reports and projects.
• Maintains inventory and processes new supply orders.
• Assists in the creation of presentations.
• Researches and enters building and site information into databases.
• Participates in preparation for and recall of departmental and external meetings.
• Oversees the maintenance of office files including sorting, indexing and alphabetizing.
• Participates in special projects and other duties as assigned by department leadership.

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Compensation Range

$51,568.82 - $66,071.75

Please note: This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible.

Who We Are:

At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries.

We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll join a diverse team of over 1300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world!

Our Core Values:

• Stewardship: We manage the city's resources responsibly and make decisions that sustain High Point's future. In other words, we take care of what we have today to build what we'll need tomorrow
• Welcoming: We create a friendly, open environment where residents, partners, and visitors feel valued and embraced. We want everyone who connects with High Point to feel welcomed, like they belong here.
• Integrity: We act with honesty, transparency, and ethical responsibility in everything we do. That means doing what's right - even when no one's watching. This is how we earn our community's trust.
• Productivity: We stay focused on results, fostering creativity, innovation, and outside-the-box thinking. We don't just get things done - we find smarter, better ways to do them.

What We Offer:

The City of High Point offers a competitive salary commensurate with education and experience.

We also offer generous benefit package for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 401K and 457B Retirement Plans
• PTO earned within first year
• 13 Paid Holidays per year
• Tuition Reimbursement Plan
• Competitive medical, dental, and vision plans effective day one

What You'll Do:

The Administrative Specialist I performs complex, responsible, skilled clerical and routine administrative work under the direct supervision of department leadership. This position requires knowledge of office and work unit policies and procedures and is tasked with preparation of documents and reports, assisting internal and external customers and other office work such as maintaining files, mail distribution and photocopying.

Essential Tasks & Responsibilities:

• Greets and provides initial assistance to walk-in visitors and telephone customers
• Processes paperwork and payments when necessary
• Trains employees on office equipment as necessary
• Maintains electronics records across multiple platforms
• Opens and distributes mail, types letters, general correspondence and inter-office memos
• Schedules and coordinates meetings at the request of department leadership
• Processes payments and reconciles accounting unit budgets
• Reviews and enters timesheets and leave forms into Payroll system
• Assembles statistical and financial data during the annual budget creation and evaluation
• Coordinates travel for staff attending professional trainings and conferences
• Researches and compiles information for reports and projects
• Maintains inventory and processes new supply orders
• Assists in the creation of presentations
• Researches and enters building and site information into databases
• Participates in preparation for and recall of departmental and external meetings
• Oversees the maintenance of office files including sorting, indexing and alphabetizing
• Participates in special projects and other duties as assigned by department leadership.

Qualifications:

Minimum Required Qualifications

• High School Diploma or GED
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher, PowerPoint)

Preferred Qualifications

• Two (2) years of office and/or clerical experience
• Proficiency in Workday software

Physical Requirements

• Hearing/Speaking - Expressing and/or receiving information by means of spoken word are both necessary to converse with internal and external customers including co-workers, citizens and applicants.
• Visual Abilities - the ability to perceive via eyesight is required for this position:
• Acuity, far - clarity of vision at 20 feet or more. Must be able to see from a distance when administering and observing employment tests, operating a motor vehicle or addressing an audience.
• Acuity, near - clarity of vision at 20 inches or less. Must be able to see work-related business documents close at hand.
• Depth perception - Three-dimensional vision and the ability to judge distance and space relationships.
• Field of Vision - the area that can be seen up and down or to the right or left while eyes are focused on one point. Must be able to see a wide span of area.
• Accommodation - Must be able to adjust the eye lens to glance quickly.
• Exerting up to 20 pounds of force occasionally; and/or Exerting up