Administrative Specialist

The Remas Company; Fort Lauderdale (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

The Remas Company in Fort Lauderdale seeks an experienced administrative professional to handle complex clerical duties, compose correspondence, manage emails, memos, and prepare reports, while safeguarding confidential materials and coordinating information flow.

You will work under general supervision, develop work methods, maintain databases and spreadsheets, proofread documents, respond to inquiries, and assist in producing regular reports.

Qualifications

• Two years of clerical experience required.
• Experience proofreading and transcribing documents preferred.
• Ability to compose emails, memos, and reports.

Responsibilities

• Compose correspondence including email, memos, letters, applications, and reports.
• Proofread documents to identify and correct errors.
• Respond to emails, public records requests, and phone calls.
• Prepare regularly scheduled reports.
• Create and maintain databases and spreadsheets for reports.
• Update office policies and procedures.
• Perform machine transcription with specialized terminology.
• Check reports for accuracy and advise on inconsistencies.
• Performs related work as required.

Skills

Clerical experience

Proofreading

Transcription

Email correspondence

Data entry

Tools

Excel

Databases

Spreadsheet software

Job description

Performs complex and varied administrative and clerical duties for an agency. Responsible for

coordination, distribution and the safeguarding of confidential and sensitive material.

Works under general supervision, independently developing work methods and sequences.

GENERAL DUTIES AND RESPONSIBILITIES:

Composes correspondence to include email, memos, letters, applications, notifications,

reports, meeting agendas, meeting minutes, Board agenda items and forms.

Proofreads documentation to identify and correct errors.

Responds to emails, public records requests, telephone calls and related communications:

resolves issues and/or escalates issues as appropriate.

Composes or assists in the preparation of regularly scheduled reports.

Creates and maintains a variety of databases and spreadsheets to facilitate preparation

of a variety of reports.

Updates and maintains office policies and procedures.

Performs machine transcription which may vary by subject matter to include legal,

engineering, financial and other technical or specialized terminology.

Checks reports and documents for accuracy and conformance to policies and standards.

Advises manager if there are any inconsistencies.

Composes correspondence or selects appropriate form letter.

Performs related work as required.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

Requires two (2) years of clerical experience or closely related experience.