Administrative Specialist, Children & Youth Programs

Barber National Institute; Erie, Northern (Erie County, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Barber National Institute in Erie, PA is seeking an Administrative Assistant for the Children & Youth division to be the central point of contact for students, families, staff, and visitors, providing organized support to keep the school and department running smoothly.

The role emphasizes strong communication, discretion with sensitive information, and teamwork in a welcoming, supportive environment; associate degree or higher and 1–3 years of clerical or customer service experience are

Qualifications

• Associate's degree or higher preferred.
• 1-3 years of clerical, administrative, office coordination, or customer service experience required.
• Experience supporting multiple departments, leaders, or programs preferred.
• Experience in education, healthcare, nonprofit, or human services environments preferred.
• Proficiency with Microsoft Office, Outlook, calendars, spreadsheets, and administrative systems.
• Valid driver's license and ability to meet agency driving requirements.
• Ability to obtain and maintain all required clearances and certifications.

Responsibilities

• Serving as the first point of contact for students, families, staff, and visitors.
• Answering phones, monitoring building access, and directing visitors appropriately.
• Maintaining student attendance records, staff schedules, rosters, and administrative documentation.
• Coordinating calendars, meetings, appointments, and conference room schedules.
• Preparing correspondence, reports, presentations, forms, and spreadsheets.
• Managing office supplies, processing deliveries, and coordinating operational requests.
• Supporting communication between staff, families, community partners, and leadership.
• Assisting with school events, special programs, and Children & Youth initiatives.
• Supporting the Ladies Only Luncheon through registration management, donation tracking, guest check-in, and event preparation.
• Providing clerical support to the nursing department and educational staff.
• Maintaining accurate records and ensuring confidential information is handled appropriately.
• Supporting ongoing projects and helping maintain efficient day-to-day department operations.

Skills

Organizational skills

Customer service

Multitasking

Professionalism

Team player

Time management

Discretion

Education

Associate's degree or higher

Tools

Microsoft Office

Outlook

Calendars

Spreadsheets

Administrative systems

Job description

Barber National Institute in Erie, PA is seeking an Administrative Assistant for the Children & Youth division to be the central point of contact for students, families, staff, and visitors, providing organized support to keep the school and department running smoothly.

The role emphasizes strong communication, discretion with sensitive information, and teamwork in a welcoming, supportive environment; associate degree or higher and 1–3 years of clerical or customer service experience are