Administrative Specialist: Calendar, Travel & Reports Lead

Entergy; Brookhaven (MS); On-site; USD 38,000 - 48,000; Full time

Job summary

Entergy Mississippi, LLC seeks an experienced Administrative Specialist to coordinate a range of admin functions for department management and staff in Brookhaven, MS. Responsibilities include scheduling, travel planning, calendar maintenance, and producing reports and presentations.

This role requires strong MS Office skills, multi-tasking, discretion, and the ability to support senior management. Onsite work with occasional travel up to 25%.

Qualifications

• Typically requires vocational training or the equivalent experience in related field (not typically required to have a four-year degree).
• Specialist-Admin I: 0-2 years of experience; Specialist-Admin II: 2-4 years; Specialist-Admin III: 4-6 years; Specialist-Admin Sr: 6+ years.

Responsibilities

• Provide secretarial and administrative support to department manager.
• Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.

Skills

Calendar management

Travel planning

Secretarial support

Reports & presentations

MS Office

Education

Vocational training or equivalent experience

Tools

Maximo

Click

PeopleSoft HUB

Concur

IDM Hub

Job description

Entergy Mississippi, LLC seeks an experienced Administrative Specialist to coordinate a range of admin functions for department management and staff in Brookhaven, MS. Responsibilities include scheduling, travel planning, calendar maintenance, and producing reports and presentations.

This role requires strong MS Office skills, multi-tasking, discretion, and the ability to support senior management. Onsite work with occasional travel up to 25%.