Specialist-Admin

Entergy; Brookhaven (MS); On-site; USD 38,000 - 48,000; Full time

Job summary

Entergy Mississippi, LLC seeks an experienced Administrative Specialist to coordinate a range of admin functions for department management and staff in Brookhaven, MS. Responsibilities include scheduling, travel planning, calendar maintenance, and producing reports and presentations.

This role requires strong MS Office skills, multi-tasking, discretion, and the ability to support senior management. Onsite work with occasional travel up to 25%.

Qualifications

• Typically requires vocational training or the equivalent experience in related field (not typically required to have a four-year degree).
• Specialist-Admin I: 0-2 years of experience; Specialist-Admin II: 2-4 years; Specialist-Admin III: 4-6 years; Specialist-Admin Sr: 6+ years.

Responsibilities

• Provide secretarial and administrative support to department manager.
• Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.

Skills

Calendar management

Travel planning

Secretarial support

Reports & presentations

MS Office

Education

Vocational training or equivalent experience

Tools

Maximo

Click

PeopleSoft HUB

Concur

IDM Hub

Job description

This position will be filled as a Specialist-Admin l, II, III, or Sr depending on skills and qualifications ***

Work Place Flexibility:

Onsite

Legal Entity:

Entergy Mississippi, LLC

Job Summary / Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

Job Duties And Responsibilities

• Provide secretarial and administrative support to department manager.
• Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.

Minimum Requirements: Education

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum Requirements: Experience

• Specialist-Admin I: 0-2 years of experience
• Specialist-Admin II: 2-4 years of experience
• Specialist-Admin III: 4-6 years of experience
• Specialist-Admin Sr: 6+ years of experience

Minimum Knowledge, Skills And Abilities

• Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met
• Highly organized, can juggle many tasks at once, not easily overwhelmed
• Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment
• Excellent interpersonal skills
• Communicate effectively with existing and prospective investors
• Ability to listen and communicate effectively both written and oral
• Ability to build successful working relationships both internally and externally
• Strong calendar management skills
• Proficient in MS Office (Word, Excel, Outlook and PowerPoint)
• Preferred: Knowledge of Entergy’s Corporate applications (Maximo, Click, PeopleSoft HUB: Time and Labor, Concur, IDM Hub, etc.).

Minimum Requirements: Certifications / Licenses

Must be EEI SASS test recommended.

Primary Location:

Mississippi- Brookhaven Mississippi : Brookhaven

Job Function

Field & Skilled Trade

Relocation Option:

No Relocation Offered

Number of Openings

1

Req ID:

124361

Travel Percentage

Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to navigate to EEO page, or see statements below.

The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:

Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Equal Opportunity

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact [e-mail] to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and Pre-employment Testing: of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests , numberLogon ID: entergy, password: practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

Working Conditions

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.