Executive Assistant

Entergy; Honolulu (HI); On-site; USD 65,000 - 85,000; Full time

Job summary

Entergy in Arkansas is seeking an experienced administrative professional to coordinate all administrative functions for senior department management. You will manage calendars, travel, meetings, and reports, while handling invoices, supplies, and confidential information with discretion.

The role emphasizes proactive prioritization, accurate reporting, and effective cross‑team collaboration, including occasional extended hours or travel up to 25% as storms or emergencies arise.

Qualifications

• Education: vocational training or equivalent experience in a related field (no four‑year degree required).
• Experience: 8+ years of professional experience in administrative roles.

Responsibilities

• Provide secretarial and administrative support to senior management.
• Manage calendar, events, travel arrangements, departmental meetings, and conference calls.
• Prepare documents, spreadsheets, presentations, and interoffice correspondence.
• Handle invoicing, supplies, and training records for the department.
• Maintain confidentiality and manage multiple deadlines under pressure.

Skills

Calendar management

Travel coordination

Secretarial support

Reports and presentations

Administrative coordination

Interdepartmental communication

Confidentiality

Multitasking

Education

Vocational training or equivalent experience

Tools

Word processing (e.g., MS Word)

Spreadsheets (e.g., MS Excel)

Presentations (e.g., MS PowerPoint)

Job description

Job Summary

This position will coordinate all administrative functions and provide multifaceted administrative support to senior department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, and developing and/or participating in special projects.

Job Responsibilities

• Provide secretarial and administrative support to Vice Presidents.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction.
• Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.
• Be available for additional hours, additional locations, and/or performing additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.

Minimum Requirements

• Education: Vocational training, apprenticeships or equivalent experience in a related field (no four‑year degree required).
• Experience: 8+ years of professional experience.

Location

Primary Location: Arkansas – Little Rock, Arkansas

Travel

Travel Percentage: Up to 25%

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer, Minority/Female/Disability/Vets. The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws.

The Entergy System of Companies complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.