ADMINISTRATIVE SPECIALIST

UPMC Senior Communities; Pittsburgh (Allegheny County); On-site; USD 35,000 - 55,000; Full time

Job summary

A leading research center in Pittsburgh seeks an Administrative Specialist to support the Center for Women's Biobehavioral Health Research. This key role involves managing administrative tasks, supporting research projects, and coordinating events, essential for the smooth operation of the center's initiatives. Candidates should possess a Bachelor's degree and relevant administrative experience, demonstrating excellent organizational and communication skills.

Qualifications

• 3 years of prior administrative experience required.
• Prior work experience in a research environment preferred.
• Ability to monitor multiple projects and deadlines.

Responsibilities

• Provides varied administrative support for the Center for Women's Biobehavioral Health Research.
• Assists with grant proposals and progress reports.
• Helps with recruitment and onboarding of pre- and post-doctoral fellows.

Skills

Strong communication skills

Project management

Education

High School Diploma

Bachelor's Degree

Job description

The Administrative Specialist will provide administrative research support to the thriving and growing Center for Women's Biobehavioral Health Research, directed by Dr. Rebecca Thurston. The Center is the home of several large-scale projects focusing on midlife women's health. Dr. Thurston is Assistant Dean of Women's Health Research in the School of Medicine and also directs a research training program. The Administrative Specialist will play a key role in the day-to-day operations of the program.

This position is grant funded.

Responsibilities :

• Under general direction, provides varied administrative support to the Center for Women's Biobehavioral Health Research.
• Provide administrative support in working on grant proposals, progress reports, and IRB submissions.
• Assists with recruitment of pre- and post-doctoral fellows, including receiving and screening applications, scheduling interviews, and onboarding.
• Helps with administrative tasks and planning for Center events.
• Assist with public-facing materials for the Center and advertising program events.
• Develops and sends correspondence on behalf of program and Center Director (e.g., draft and send meeting minutes, draft and send meeting requests).
• Makes travel arrangements, processes expense reimbursements, and orders supplies.
• Assists with manuscript preparation and submission.
• Provides input to presentations (e.g., creation of figures, etc).
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Performs in accordance with system-wide competencies / behaviors.
• Performs other duties as assigned.

Qualifications :

• High School Diploma or equivalent with 3 years prior administrative experience required
• Bachelors Degree required.
• Prior work experience in a research environment preferred.
• Capable of monitoring several projects and deadlines simultaneously while working on each effectively and accurately.
• Strong communication skills to work effectively with a diverse range of individuals.

Licensure, Certifications, and Clearances :

• Act 34 with renewal

UPMC is an Equal Opportunity Employer / Disability / Veteran

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Administrative Specialist • Pittsburgh, PA, United States