Chief of staff office administrative specialist

PNC; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading financial institution is seeking an Administrative Specialist to support their AML Chief of Staff Office in Pittsburgh. This role involves coordinating logistics for senior leaders, managing onboarding processes, and maintaining professional Excel spreadsheets. Ideal candidates will have at least 2 years of related experience and strong organizational skills.

Benefits

Medical and prescription drug coverage

401(k) with PNC match

Paid time off including vacation and holidays

Educational assistance

Robust wellness program

Qualifications

• 2+ years of experience as a coordinator or administrative assistant.
• Experience in Excel including pivot tables and creating spreadsheets.
• Strong attention to detail and organizational skills.

Responsibilities

• Coordinate logistics, including calendar management and travel arrangements.
• Support onboarding processes and maintain professional spreadsheets.
• Provide administrative support to the Senior Leadership Team.

Skills

Organization

Attention to Detail

Analytical Thinking

Education

Bachelor's Degree

Tools

Excel

Microsoft Outlook

Job description

Lensa is the leading career site for job seekers at every stage of their career. Our client, PNC, is seeking professionals in Pittsburgh, PA. Apply via Lensa today!

Position Overview

At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company’s success. We are looking to hire an Administrative Specialist within the AML Chief of Staff Office. This role will be supporting the Senior Leadership Team within PNC's AML organization.

Job Responsibilities:

• Coordinate logistics effectively and in a high-quality professional manner for multiple leaders simultaneously, including calendar management using Microsoft Outlook, meeting scheduling, travel booking, and expense report submission.
• Support department onboarding processes with a keen attention to detail, including system access, equipment placements, seat assignments, and communications.
• Build and maintain professional Excel spreadsheets that may require creating accurate formulas, graphs, and pivot tables.
  
  

Preferred Skills:

• 2+ years of previous experience working as a coordinator, administrative assistant, or executive assistant.
• Experience supporting multiple people from an administrative standpoint, including maintaining calendars and scheduling travel.
• Prior experience working within Excel, including building spreadsheets, using pivot tables, charts, and formulas.
• Must possess strong attention to detail and organizational skills.
  
  

This position is primarily based in a PNC location. Preferred locations are listed on the posting. Responsibilities require time in the office or in the field on a regular basis. Some responsibilities may be performed remotely, at manager’s discretion.

Job Description

• Provides support and assistance for implementation and/or administrative efforts for line of business initiatives. Demonstrates commitment to quality by delivering the CARES model to customers and/or internal partners.
• Identifies more complex problems and provides advice and resolution in support of line of business initiatives.
• Partners with other departments or other functional areas in support of line of business initiatives.
• Independently provides data collection, research and reporting for assigned line of business initiatives.
• Recommends and delivers best practices and learning plans that meet business objectives.
  
  

PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be:

• Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
• Managing Risk - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.
  
  

Qualifications

Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.

Preferred Skills

Business Development, Business Intelligence (BI), Competitive Advantages, Competitive Strategies, Data Integration, Data Mining, Strategic Planning

Competencies

Accuracy and Attention to Detail, Analytical Thinking, Business Process Design, Data Gathering and Analysis, Effective Communications, Planning: Tactical, Strategic, Problem Solving

Work Experience

Roles at this level typically require a university / college degree, with 2+ years of relevant professional experience. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.

Education

Bachelors

Certifications

No Required Certification(s)

Licenses

No Required License(s)

Benefits

PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.

In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.

To learn more about these and other programs, including benefits for full time and part-time employees, visit Your PNC Total Rewards (http://yourpnctotalrewards.com) .

Disability Accommodations Statement

If an accommodation is required to participate in the application process, please contact us via email at [e-mail] . Please include “accommodation request” in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call 877-968-7762 and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.

Equal Employment Opportunity (EEO)

PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.

This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.

California Residents

Refer to the California Consumer Privacy Act Privacy Notice (https://content.pncmc.com/live/pnc/aboutus/HR/Onboarding/PNC_CCPA_Privacy_Disclosure_Employee.pdf) to gain understanding of how PNC may use or disclose your personal information in our hiring practices.