Virtual Assistant – Admin & AI Tools Expert

Nanyuki Sports Club; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

A leading company is seeking a tech-savvy Virtual Assistant skilled in AI tools and administration to assist with business operations. The role includes managing schedules, leveraging AI for productivity, and supporting team collaboration through project management platforms. Candidates must be organized, reliable, and able to work independently while effectively communicating with teams. A minimum of two years of experience is required, focusing on digital task management and automation.

Qualifications

• Minimum of 2 years of experience as a Virtual Assistant - Administrative.
• Proven ability to use AI tools to improve productivity.
• Strong proficiency with Google Workspace and project management tools.

Responsibilities

• Provide daily administrative support including scheduling and document organization.
• Leverage AI tools to draft emails and generate reports.
• Automate routine processes and maintain organized digital filing systems.

Skills

Communication

Organization

Reliability

Initiative

Attention to Detail

Proficiency in AI Tools

Tools

Google Workspace

Project Management Tools

Workflow Automation Tools

Microsoft Suite

Job description

Job Title: Virtual Assistant – Admin & AI Tools Expert

Location: Remote

About the Role:

We're looking for a proactive and tech-savvy Virtual Assistant with a strong background in administrative support and deep hands-on experience using AI tools and automation platforms. This role requires someone highly organized, comfortable with digital systems, and able to support business operations efficiently while using AI to streamline and enhance daily tasks.

What You Will Do:

• Provide daily administrative support, including scheduling, calendar coordination, inbox management, and document organization
• Leverage AI tools (e.g., ChatGPT, Claude, Copy.ai) to draft emails, write reports, generate SOPs, etc
• Use project management platforms (Click Up, Notion, Airtable, etc.) to manage tasks, track deliverables, and collaborate on workflows
• Automate routine processes using tools like Zapier
• Maintain organized digital filing systems via Google Drive, Docs, Sheets, and shared folders
• Communicate clearly and promptly with internal teams and external partners
• Assist with research, reporting, and other support tasks as needed

What We’re Looking For:

• Minimum of 2 years of experience as a Virtual Assistant - Administrative
• Proven ability to use AI tools to improve productivity and automate tasks
• Strong proficiency with:

• Google Workspace (Docs, Sheets, Calendar, Gmail)

• Project management tools (Notion, ClickUp, Trello, or similar)

• Workflow automation (Zapier, Make.com, Airtable)

• Canva, ChatGPT, and other productivity platforms

• Microsoft suite (Word doc, Excel, PowerPoint, Outlook)

• Exceptional communication skills – both written and verbal
• High level of initiative, reliability, and attention to detail
• Ability to work independently, manage multiple tasks, and meet deadlines