Administrative Specialist

Apex Systems; Las Vegas (NV); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401K with company match

ESPP

Job summary

Everforth Apex Systems seeks an Inventory Specialist for a strictly on-site role in Las Vegas. The position focuses on managing inventory, analyzing large datasets, and supporting daily operations with high attention to detail.

The candidate should be comfortable working independently in a focused environment, willing to adapt to feedback, and capable of handling chaos while remaining coachable. Strong Excel and data skills are essential.

Qualifications

• Experience handling large datasets and pivot to insights.
• Comfortable in heads-down role with minimal social interaction.
• Analytical thinker with attention to detail.

Responsibilities

• Handle inventory management and day-to-day operational tasks.
• Manage third-party exchanges within a PMS.
• Focus on inventory access and booking for members.
• Forecast and reforecast inventory (about 60% of work).
• Utilize templates and source data; follow checks and balances.
• Analyze and interpret mass data to identify corrections.
• Perform data entry tasks as needed.

Skills

Excel

Pivot tables

VLOOKUP

SQL

Data analysis

Presentations

Education

Accounting background

Tools

SQL

Job description

Job#: 3051135

Job Description

Administrative Specialist

Location

Las Vegas, Nevada (On-site)

Role Overview

We are seeking a detail-oriented Inventory Specialist for a position in Las Vegas. This role is responsible for managing inventory, performing data analysis, and supporting day-to-day operations. The ideal candidate is an analytical thinker who can work independently with large datasets in a computer-focused environment. This is a heads-down role requiring a high degree of focus, and individuals must be coachable and open to feedback.

Key Responsibilities

• Handle all inventory management and day-to-day operational tasks.
• Manage third-party exchanges and work within a Property Management System (PMS).
• Focus on inventory access and booking for members.
• Perform forecasting and reforecasting of inventory, which constitutes approximately 60% of the work.
• Utilize templates, find source data, and adhere to established checks and balances.
• Analyze and interpret mass data, identifying details and areas for correction.
• Perform data entry tasks as needed.

Required Qualifications

Experience

Candidates must have experience working with large datasets for extended periods. This role requires individuals who are comfortable working independently in a focused, heads-down role with minimal social interaction. Candidates must be able to pivot, handle a degree of chaos, and remain resilient in a role where challenges are a part of the learning cycle. Candidates must be coachable and open to feedback.

Technical Skills

Advanced knowledge of Excel is required, including proficiency with pivot tables and VLOOKUPs. Candidates should understand the concepts behind macros and be adept at problem-solving within Excel.

Preferred Qualifications

• An accounting background is considered beneficial.
• Previous experience in the hospitality industry is a plus.
• Experience with SQL to retrieve data from systems.
• Strong expertise with presentations

Work Environment

This role is fully onsite, particularly during the training period. All necessary equipment, including a laptop, will be provided. The position requires the ability to work independently with a high degree of focus.

Benefits Overview

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

© 2026 Everforth, Inc. All rights reserved.

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

NYSE: EFOR