Administrative Assistant

Apex Systems; Wilsonville (AL); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with company match

HSA

Employee Assistance Program

ESPP

Professional development

Job summary

Everforth Apex Systems in Glen Allen, Virginia seeks an organized administrative professional to provide cross‑department support, manage records, and coordinate travel and events. You will prepare reports and presentations, maintain calendars, and ensure efficient office operations in a fast-paced environment.

The role requires strong Microsoft Office skills, excellent customer service, and the ability to handle confidential information with discretion, while supporting multiple teams and

Qualifications

• High school diploma or equivalent required.
• Associate degree, vocational training, or relevant certification preferred.
• Three to five years of administrative support experience preferred.
• Experience with business, financial, human resources, or timekeeping systems preferred.
• Experience coordinating meetings, travel, calendars, and report preparation required.
• Accounts payable or expense processing experience preferred.
• Strong proficiency in Microsoft Office applications required.
• Experience supporting multiple departments and working in a fast-paced environment preferred.

Responsibilities

• Provide administrative support to departments and leadership.
• Maintain attendance, timekeeping, and related reporting.
• Process expense reports and reimbursements.
• Manage filing systems and records.
• Coordinate travel arrangements and logistics.
• Schedule meetings and manage calendars.
• Prepare reports and presentations from data.
• Support safety, compliance, and business initiatives.
• Deliver excellent customer service to stakeholders.

Skills

Microsoft Office

Communication skills

Time management

Organizational skills

Confidentiality

Customer service

Team collaboration

Education

High school diploma

Associate degree or cert.

Tools

Timekeeping systems

Accounts payable software

Report generation tools

Job description

Job Description

This position provides administrative and operational support to business units and departmental teams by coordinating office activities, managing records, preparing reports, and supporting daily business operations. The role serves as a key point of contact for employees, vendors, and internal stakeholders while ensuring efficient administrative processes and exceptional customer service.

Job #3052418

Key Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reporting.
• Process expense reports and assist with reimbursement activities.
• Manage filing systems and maintain organized records.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Gather, compile, and analyze data; prepare reports and presentations.
• Maintain records retention and document management processes.
• Support organizational safety, compliance, and business initiatives.
• Coordinate communication with vendors and service providers regarding office equipment and administrative services.
• Assist with employee programs, recognition activities, and departmental events.
• Support workforce administration activities, including leave tracking and personnel documentation.
• Review and verify documentation for accuracy and completeness.
• Provide backup support for administrative functions across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.

Education & Experience

• High school diploma or equivalent required.
• Associate degree, vocational training, or relevant certification preferred.
• Three to five years of administrative support experience preferred.
• Experience with business, financial, human resources, or timekeeping systems preferred.
• Experience coordinating meetings, travel, calendars, and report preparation required.
• Accounts payable or expense processing experience preferred.
• Strong proficiency in Microsoft Office applications required.
• Experience supporting multiple departments and working in a fast-paced environment preferred.

Knowledge, Skills & Abilities

• Positive attitude and strong ethical standards.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational and time management skills.
• Detail-oriented with the ability to manage multiple priorities simultaneously.
• Ability to make sound administrative and procedural decisions.
• Strong written and verbal communication skills.
• Proficiency in creating, editing, and maintaining documents and reports.
• Ability to build effective working relationships across all levels of an organization.
• Strong problem-solving and customer service skills.

Behavioral Attributes

• Demonstrates professionalism, integrity, and accountability.
• Provides outstanding customer service.
• Builds and maintains positive relationships with internal and external stakeholders.
• Takes ownership of assignments and follows through to completion.
• Works collaboratively as a team member while supporting organizational goals.
• Maintains flexibility and adaptability in a changing work environment.
• Demonstrates a strong commitment to safety, compliance, and continuous improvement.

Company Overview

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Benefits

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Equal Opportunity

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

ADA Accommodation

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

Other Information

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Contact & Miscellaneous

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060