Administrative Specialist Senior (FFTL)

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 42,000 - 57,000; Full time

Job summary

Commonwealth of Kentucky, Education & Labor Cabinet, Department of Workforce Development, seeks an Administrative Specialist Senior for high‑level administrative support in Frankfort, KY. The FFTL position requires organization, research, and coordination across internal and external partners.

The role supports complex processes, maintains records, and develops standard operating procedures to ensure efficient division operations, with duties remaining within federal grant parameters.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitution rules may apply: additional education substitutes for experience; additional experience substitutes for education.

Responsibilities

• Coordinates employer requests and assists management with assigning projects to Workforce Talent Project Managers; monitors activity and ensures timely follow-up.
• Coordinates scheduling for employer and partner meetings, travel, division activities and other events; maintains calendars and records.
• Maintains databases and division records; prepares recurring and ad hoc reports.
• Develops, updates and maintains standard operating procedures, administrative workflows, forms and other materials to support division operations.
• Responds to employer and stakeholder inquiries and coordinates referrals to workforce partners.
• Provides administrative and logistical support for statewide programs, apprenticeship initiatives, Rapid Response activities and other division projects.
• Performs other duties as assigned.

Education

Bachelor's degree

Job description

Advertisement Closes

9/27/2026 (11:59 PM ET)

Job ID

2605009

Title

Administrative Specialist Senior (FFTL)

Pay Grade

13

Salary

$4,419.56 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Education & Labor Cabinet | Department of Workforce Development

Location

500 Mero Street
4th Floor
Frankfort, KY 40601 USA

Click here for more details on state employment.

Description

The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunityacross the Commonwealth. The Cabinet provides education and training programs, employment and reemploymentservices, unemployment insurance, and disability determination services to help Kentuckians gain skills, findwork, and maintain economic stability. It partners with education providers, workforce boards, and employersto align training with labor market needs and oversees labor programs that promote fair and safe workplaces.

The Office of Industry and Apprenticeship Services (OIAS) is part of the Education and Labor Cabinet andassists Kentucky businesses with recruitment efforts, assessments of employment needs, work-based training,apprenticeship programs, tax credit assistance and much more.

OIAS is searching for an Administrative Specialist Senior to provide high-level professional administrativesupport to internal staff and leadership. Perform duties in the oversight of intricate processes such asactivities involving mandated regulations and procedures, comprehensive research, or collaboration withinternal and external stakeholders.

This is a federally funded time-limited (FFTL) position. This means it is a position that is paid entirely as the result of a federal grant. The duration of employment shall not exceed the life of the federal grant that funds the position. An employee appointed to an FFTL position is required to meet the minimum requirements for the classification. Further, an employee appointed to an FFTL position is designated as an unclassified (non-merit) employee. An FFTL employee is eligible to receive benefits at the same level as a classified (merit) employee in a permanent position.

• Coordinates employer requests and assists management with assigning projects to Workforce Talent ProjectManagers – monitors project activity and ensures timely follow-up
• Coordinates scheduling for employer and partner meetings, travel, division activates and other events. Maintains calendars, travel documentation and related records
• Maintains databases and division records; prepares recurring and ad hoc reports
• Develops, updates and maintains standard operating procedures, administrative workflows, forms and other materials to support efficient and consistent division operations
• Responds to employer and stakeholder inquiries and coordinates referrals to appropriate workforce partners
• Provides administrative and logistical support for Statewide Workforce and Talent Team, apprenticeship initiatives, Rapid Response activities and other division programs, projects, meetings and special initiatives
• Performs other duties as assigned.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

If you have questions about this advertisement, please contact Brandon Combs at [e-mail].

An Equal Opportunity Employer M/F/D