Executive Administrative Secretary (Non-Merit)

Commonwealth of Kentucky; Frankfort (KY); Hybrid; USD 44,000 - 59,000; Full time

Job summary

Commonwealth of Kentucky's Education & Labor Cabinet, Department of Education, seeks an Executive Administrative Secretary (Non-Merit) in Frankfort, KY. The role provides high-level administrative support, manages calendars, drafts correspondence, and coordinates meetings for the Associate Commissioner and KDE staff.

The position is full-time with overtime eligibility, offering a monthly salary of $4,623.16.

Qualifications

• Education and experience requirements are described as sufficient to perform the duties.

Responsibilities

• Perform general administrative duties including ordering supplies and maintaining records.
• Open, sort, and distribute mail; prepare travel requests and reimbursements.
• Schedule appointments and manage the supervisor's calendar; greet visitors.
• Interpret regulations and review procedures for potential improvements.
• Other duties as assigned.

Job description

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9/25/2026 (11:59 PM ET)

Job Title

Executive Administrative Secretary (Non-Merit)

Pay Grade

13

Salary

$4,623.16 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Education & Labor Cabinet | Department of Education

Location

300 Sower Boulevard
Frankfort, KY 40601 USA

The agency may authorize the selected applicant to telecommute on a hybrid schedule. The agency may terminate or modify the telecommuting arrangement at any time. Telework will not be permitted outside the state of Kentucky.

Description

The Kentucky Department of Education is a service agency of the Commonwealth of Kentucky, and part of the Education and Labor Cabinet. The department provides resources and guidance to Kentucky’s public schools and districts as they implement the state’s P-12 education requirements. The department also serves as the state liaison for federal education requirements and funding opportunities.

The department is led by an appointed commissioner of education, who is hired by and answers to the 11-member Kentucky Board of Education. Offices are administered by associate commissioners, and divisions within those offices are administered by division directors.

The department employs approximately 425 Frankfort-based workers; 175 employees in support of the Kentucky School for the Blind (Jefferson County) and Kentucky School for the Deaf (Boyle County); and about 518 employees at the 50 Area Technology Centers across the state.

OUR MISSION:
To partner with districts, schools, families, students, business, industry, and communities to provide leadership and support to ensure success for each and every student.

OUR CORE VALUES:

• Equity.
• Achievement.
• Collaboration.
• Integrity.

Responsibilities

• Perform general administrative office duties such as ordering supplies, maintaining records management systems, performing basic recordkeeping. Answer phones and provide information to callers. Keep manuals current. Draft and type correspondence, memos, reports and documents. Proofread correspondence and reports for accuracy.
• Open, sort, and distribute incoming correspondence, including faxes and email. Prepare Department Purchase Requisitions (DPR), travel requests, and pro-card payments for Associate Commissioner and other KDE staff.
• Schedule appointments, reservations and travel arrangements for the Associate Commissioner or office staff. Manage and maintain supervisor's schedule. Greets internal and external customers and committee members on behalf of KDE. Schedule and prepare conference rooms for meetings. Perform special projects upon request.
• Interpret regulations according to well defined standards and apply rules to a variety of work situations. Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures for administrative workflow.
• Other duties as assigned.

Minimum Requirements

EDUCATION: Sufficient education which would assure knowledge, skills and abilities to accomplish position objectives.

EXPERIENCE, TRAINING, OR SKILLS: Sufficient experience which would assure knowledge, skills and abilities to accomplish position objectives.

Substitute EDUCATION for EXPERIENCE: NONE

Substitute EXPERIENCE for EDUCATION: NONE

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Contact

If you have questions about this advertisement, please contact kathy jennings at [e-mail] or 502-564-3716.

Equal Opportunity

An Equal Opportunity Employer M/F/D