Clerical Assistant

Memphis-Shelby County Schools; Memphis (TN); On-site; USD 32,000 - 44,000; Full time

Job summary

Memphis Shelby County Schools seeks an organized secretarial/clerical professional to support programs and projects with general office duties, data entry, reporting and correspondence. You will handle phone calls, manage mail and files, prepare reports, arrange meetings, and assist stakeholders with daily operational tasks in a busy education division.

A high school diploma and 2 years of relevant experience are required, with equivalent degrees considered; proof of education or experience is

Qualifications

• High School diploma or equivalent.
• 2 years of relevant experience preferred.
• Proof of education, training, and/or experience required.

Responsibilities

• Provides general clerical and secretarial support for programs and projects.
• Prepares various reports detailing administrative information.
• Prepares basic correspondence, orders supplies, and covers telephones.
• Uses data entry to update the Division database daily.
• Manages and coordinates phone communications for the Division.
• Provides information to customers' inquiries.
• Arranges meetings and events between departments or organizations.
• Performs daily clerical duties such as mail, correspondence, and file management.
• Supports day-to-day operations for stakeholders.

Skills

Data entry

Phone handling

Report preparation

Education

High School diploma or equivalent

Job description

Purpose and Scope

Supports an organization or department by performing secretarial and clerical services. Assists management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions

• Provides general clerical and secretarial support for programs and projects.
• Prepares various reports detailing the administrative information handled by the position.
• Prepares basic correspondence, order supplies and cover telephones.
• Uses data entry knowledge to accurately update the Division database daily.
• Manages and coordinates phone communications throughout the Division.
• Provides necessary information to customers' inquiries.
• Makes necessary arrangements for meetings, activities and events between departments and or organizations.
• Performs daily clerical duties such as, receives mail and packages, prepares business correspondence, sends faxes, and manages files.
• Performs day-to-day operation matters necessary to support stakeholders.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations.
• Performs other duties as assigned.

Minimum Qualifications

High School degree or equivalent, and 2 years' experience in a relevant area for a total education/experience of 2 years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED).

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.