Administrative Assistant - Security

Dartmouth-Hitchcock Health; Lebanon (NH); On-site; USD 42,000 - 54,000; Full time

Job summary

Dartmouth-Hitchcock Health is seeking an experienced administrative secretary to perform standard, advanced, and confidential secretarial work, including composing correspondence, scheduling calendars, coordinating travel, and supporting executives.

You will manage the administrator's calendar, answer inquiries, prepare drafts, and help monitor department budgets. Strong communication and independent work skills are essential, with proficiency in MS Office.

Qualifications

• Associates degree in Secretarial Science or related field with 1 year of experience, or equivalent.
• Computer skills required.
• Ability to work independently, assess priorities and organize workload.
• Excellent communication skills required.

Responsibilities

• Screens and prioritizes correspondence and inquiries to ensure proper office flow.
• Answers correspondence and manages appointment scheduling for administrator.
• Produces drafts of correspondence and documents.
• Develops and maintains administrative procedures and filing/scheduling systems.
• May conduct special studies under supervision or independently.
• Serves as a resource person and directs inquiries.
• Monitors departmental budget accounts and informs the administrator of expenditures.
• Performs other duties as required.

Skills

Secretarial skills

Calendar management

Communication

Independent work

Education

Associate degree in Secretarial Science or related field

Tools

MS Office

Typing

Electronic filing systems

Job description

Overview

Performs standard, advanced and confidential secretarial work. Composes and prepares correspondence, memos, reports, etc. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates arrangements. May conduct special studies of an administrative nature, serves as a resource to patients and staff members and may monitor departmental budget accounts.

Responsibilities

• Screens and assesses relative priorities of correspondence, inquiries and projects, organizes systems of distribution and review of these items to ensure proper flow through the office.
• Answers correspondence manages appointment scheduling system for administrator; types from rough copy.
• Composes drafts of selected correspondence, special studies, and/or finishes documents.
• Develops and maintains administrative office procedures and systems including filing systems, scheduling, drafting and document processing systems and distribution/routing systems.
• May conduct special studies of an administrative nature. Such studies may be carried out under general guidance of administrator or independently to identify problems and issues within the department.
• Serves as resource person who is able to direct persons and inquiries, and provide information.
• May monitor departmental budget accounts and keep administrator informed of expenditures.
• Performs other duties as required or assigned.

Qualifications

• Associates degree in Secretarial Science or a related field with 1 year of experience, (one year of which is supporting a managerial position) or the equivalent combination of education and experience required.
• Computer skills required.
• Ability to work independently, assess priorities and organize workload.
• Excellent communication skills required.

Required Licensure/Certifications

• None