Assistant-Administrative

Baptist Memorial Health Care Corporation; Memphis (TN); On-site; USD 38,000 - 56,000; Full time

Job summary

Baptist Memorial Health Care Corporation in Memphis seeks an experienced administrative secretary/office manager to support designated administrators, coordinate office operations, and manage confidential documents and records with discretion.

The role requires excellent written and verbal English communication, strong organizational skills, high computer proficiency, and a 60 WPM typing speed. Minimum four years’ secretarial experience; three years in an admin role preferred. On-site, full-time.

Qualifications

• 4 years of secretarial experience with increasing responsibilities.
• 3 years as an administrative secretary or office manager.
• Excellent organizational and communication skills.
• Strong written and verbal English communication; able to write legibly and record information accurately.

Responsibilities

• Coordinates office management activities for designated administrators to organize and maintain documents, reference materials, policies/procedures, files and records, calendars, and set priorities for efficient operations.
• Uses computer software to generate reports, spreadsheets, correspondence, presentations, and other documents.
• Researches, compiles and prepares confidential documents from multiple data sources for compliance with financial, legal, and administrative requirements.
• Responds to calls/inquiries to provide information or refer to appropriate staff.
• Attends meetings to record minutes, coordinate material distribution, and support attendees.
• Completes assigned goals.

Skills

Clear communication

English proficiency

Typing 60 WPM

Organizational skills

Computer proficiency

Job description

Provides a broad range of administrative and support functions of a highly responsible manner. Prepares
special reports and/or projects, correspondence, presentations and other forms of confidential
information. Works relatively independently and may oversee the work of others. Communicates with a
diverse population which may include but is not limited to board members, patients, medical staff, other
staff members, and outside customers. Performs other duties as assigned.

Job Responsibilities

Coordinates office management actives for designated administrator(s) to include organizing and
maintaining documents, reference materials, policies/procedures, office files and records,
schedules/ calendar(s), and setting appropriate work priorities for efficient office operations.

Uses a variety of computer software/applications as necessary to generate reports, spreadsheets,
correspondence, presentations, and other pertinent documents or written materials.

Researches, compiles, assimilates and prepares confidential and sensitive document's using a
number of data sources (i.e., agenda items, payroll, budget, etc.) for the purpose of complying
with financial, legal, and/or administrative requirements.

Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving
problems/issues where appropriate, and/or referring to appropriate staff members.

Attends meetings and other required functions for the purpose of recording minutes, coordinating
materials distribution, and/or supporting the needs of other attendees.

Completes assigned goals.

Minimum Experience Required

4 years secretarial experience
with evidence of increasing
responsibilities.

Preferred

3 years experience as an
administrative secretary or office
manager.

Skill in communicating clearly
and effectively using standard
English in written, oral and verbal
format to achieve high
productivity and efficiency. Skill
to write legibly and record
information accurately as
necessary to perform job duties.

Must possess excellent
organizational and
communication skills (both
written and verbal). Must also
possess high level of computer
proficiency working with different
office applications. 60 WPM
typing speed.