Administrative Specialist

The Davis Companies; Exton (PA); On-site; USD 40,000 - 50,000; Full time

Job summary

The Davis Companies is seeking an Administrative Coordinator in Exton, PA to support data entry, records management, and customer communications. This onsite role is temp-to-hire and offers exposure to cross-functional operations.

Responsibilities include updating systems, processing information, generating reports, and assisting multiple departments while delivering accurate service with strong attention to detail.

Qualifications

• Previous experience in an administrative, office support, customer service, or data entry role.
• Strong computer skills, including Microsoft Excel, Outlook, and data entry systems.
• Excellent attention to detail and a commitment to accuracy.
• Comfortable speaking with customers and handling inquiries professionally.
• Strong organizational and multitasking abilities.
• Ability to work independently and manage competing priorities.
• Dependable, proactive, and eager to support a team environment.
• High School Diploma or equivalent required.

Responsibilities

• Enter, update, and maintain customer, project, and operational data in company systems.
• Review documentation and records for accuracy and completeness.
• Communicate with customers, vendors, and internal departments via phone and email.
• Assist with order processing, account updates, and information requests.
• Track and maintain electronic and physical records.
• Generate reports and provide administrative support to various departments.
• Investigate and resolve data discrepancies and missing information.
• Support general office operations, including filing, documentation, and special projects.
• Provide professional and timely customer service while ensuring information is updated accurately.

Skills

Data entry

Customer service

Administrative coordination

Attention to detail

Organization

Multitasking

Communication with customers

Independent work

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Job description

Administrative Coordinator (Data Entry & Customer Support)

Exton, PA | Onsite | Temp-to-Hire

Are you highly organized, detail-oriented, and comfortable balancing administrative responsibilities with customer communication? Our client is seeking an Administrative Coordinator to support daily operations by maintaining accurate records, processing information, and serving as a point of contact for customers and internal teams.

This is an excellent opportunity for someone who enjoys a mix of data entry, administrative support, and customer interaction. The ideal candidate is reliable, professional, and takes pride in providing accurate work while delivering excellent service.

What You'll Do

• Enter, update, and maintain customer, project, and operational data in company systems.
• Review documentation and records for accuracy and completeness.
• Communicate with customers, vendors, and internal departments via phone and email.
• Assist with order processing, account updates, and information requests.
• Track and maintain electronic and physical records.
• Generate reports and provide administrative support to various departments.
• Investigate and resolve data discrepancies and missing information.
• Support general office operations, including filing, documentation, and special projects.
• Provide professional and timely customer service while ensuring information is updated accurately.

What We're Looking For

• Previous experience in an administrative, office support, customer service, or data entry role.
• Strong computer skills, including Microsoft Excel, Outlook, and data entry systems.
• Excellent attention to detail and a commitment to accuracy.
• Comfortable speaking with customers and handling inquiries professionally.
• Strong organizational and multitasking abilities.
• Ability to work independently and manage competing priorities.
• Dependable, proactive, and eager to support a team environment.
• High School Diploma or equivalent required.

Why This Role?

This position offers a great opportunity for someone who enjoys both administrative work and customer interaction. You'll play an important role in keeping operations organized, information accurate, and customers supported while gaining valuable experience with a growing organization.