Administrative Services Specialist

Acro Service Corp; Drakesboro (KY); On-site; USD 32,000 - 52,000; Full time

Job summary

Acro Service Corp in Drakesboro, KY is seeking an Administrative Representative to perform standard and non-standard transactions, apply procedures, and document results to support management processes.

The role covers records management, data entry across reporting systems, and coordinating procurement and office services. Strong PC software skills, attention to detail, and the ability to work independently are essential in this on-site position.

Qualifications

• Demonstrated competence at the Administrative Representative level.
• Established experience in PC software applications.
• General experience in plant/organization business systems, standards, and processes.
• Degree, certification or equivalent experience.

Responsibilities

• Performing a variety of day-to-day transactions independently within assigned functional area(s).
• Ensuring proper classification, storage, retention, and disposal of organizational records.
• Serving as organizational representative/contact for office and personal communication equipment (copiers, fax machines, pagers, and cellular phones, telecommunications equipment, etc.).
• Ensuring/coordinating entry of required data/schedules into various information and business reporting systems.
• Formatting and retrieving standard and non-standard reports from various business systems.
• Identifies and resolves discrepancies found in data used to make business decisions.
• Performing procurement and materials management functions as required by organization including following contractual agreements, requisitioning and receiving goods and services.
• Serving as the coordination point for activities supporting the full range of work in assigned functional areas.
• Providing orientation or training in assigned functional areas.
• May coordinate assigned work activities for the first two levels of work.

Skills

Administrative experience

PC software proficiency

Business systems knowledge

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

ERP systems

Job description

Fully performs both standard and non-standard transactions in support of Management Support Services job family. Selects, applies, and explains procedures and practices to identify and resolve discrepancies, research information sources, and document and coordinate results.

Multi-functional support may include:

• Business Planning
• Budget/Accounting
• Facilities and Equipment Coordination
• Payroll Operations
• Records Management
• Events Planning
• Legal/Contractual Services
• Workers' Compensation Claims
• General Office Management

Typical Duties May Include:

• Performing a variety of day-to-day transactions independently within assigned functional area(s).
• Ensuring proper classification, storage, retention, and disposal of organizational records.
• Serving as organizational representative/contact for office and personal communication equipment (copiers, fax machines, pagers, and cellular phones, telecommunications equipment, etc.).
• Ensuring/coordinating entry of required data/schedules into various information and business reporting systems.
• Formatting and retrieving standard and non-standard reports from various business systems.
• Identifies and resolves discrepancies found in data used to make business decisions.
• Performing procurement and materials management functions as required by organization including following contractual agreements, requisitioning and receiving goods and services.
• Serving as the coordination point for activities supporting the full range of work in assigned functional areas.
• Providing orientation or training in assigned functional areas.
• May coordinate assigned work activities for the first two levels of work.

Qualifications:

• Demonstrated competence at the Administrative Representative level.
• Established experience in PC software applications.
• General experience in plant/organization business systems, standards, and processes.
• Degree, certification or equivalent experience.