Support Specialist

VOLKE Consulting Engineers USA; Greer, Northern (SC, KY); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

FSA

401k

Job summary

VOLKE Consulting Engineers USA seeks an experienced Support Specialist to provide advanced administrative support for the assigned department. You will generate reports for meetings, take notes, and prepare meeting agendas.

Key duties include coordinating records, budgets, travel, and expense reports while handling confidential information and managing multiple tasks with strong Microsoft Office skills.

Qualifications

• 3-5 years of experience in related administrative procedures.
• Proficient in SAP – Purchasing, Manager’s Desktop, Finance, Time Administration modules.
• Strong knowledge of Microsoft Outlook, PowerPoint and Excel.
• Advanced presentation and organizational skills.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Perform and coordinate administrative tasks (word processing, document management, file maintenance).
• Coordinate preparation of records: agenda, notices, minutes and LOP for weekly meetings.
• Assist with department budget, training records, travel arrangements, expense reports, and office supplies.
• Maintain time administration records for management.
• Create purchase orders and process invoices to Accounts Payable.
• Schedule meetings and video conferences for department members.

Skills

Multitasking

Microsoft Outlook

PowerPoint

Excel

Advanced presentation

Organizational skills

Education

High School Diploma or GED

Associate Degree favored

Tools

SAP – Purchasing, Manager’s Desktop, Finance, Time Administration

Job description

As Support Specialist you provide a variety of advanced administrative support to the assigned department. You will be responsible for generating reports for the weekly and daily meetings, for taking meeting notes and generating agenda for meetings.

Responsibilities

• Performs and coordinates administrative tasks (word processing, document preparation/management and file maintenance as required) related to the daily activities.
• Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting.
• Assists with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
• Maintains time administration for management.
• Creates purchase orders and processes invoices to Accounts Payable.
• Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.
• Supports management to maintain target achievement and task completion as assigned.
• Handles confidential information and material.
• Monitors and communicates to managers deviations on Budget Variance reports, forecasting reports, and SAP activities

Requirements

• High School Diploma or GED equivalent. Associate Degree a plus
• 3-5 years of experience of related administrative procedures
• Advanced = SAP – (Purchasing, Manager’s Desktop, Finance, and Time Administration modules)
• Microsoft Outlook, Power Point, Excel strong knowledge
• Advanced presentation and organizational skills
• Advanced ability to handle multiple tasks

What we offer

This position is for a long term renewable contract with an excellent hourly rate including benefits including but not limited to medical, dental, vision, FSA and 401k along with paid holidays and vacation days.