Administrative Specialist

Pennington-County,-Sd; Rapid City (SD); On-site; USD 45,000 - 55,000; Full time

Job summary

Pennington County in Rapid City is seeking an Administrative Specialist to support department leadership by managing calendars, coordinating travel, preparing documents, and handling confidential matters with discretion.

The role requires at least a high school diploma or GED, five years of related experience, and a valid driver's license, with strong computer and Microsoft Office skills. The position operates in an office setting with independence on projects and deadlines.

Qualifications

• High School Diploma or GED required.
• Five or more years of related experience.
• Possession of or ability to attain a valid driver’s license.
• Ability to operate standard office equipment and a computer with working knowledge of Microsoft Office programs.

Responsibilities

• Provides general information and administrative support to department leadership including scheduling, managing calendars, booking travel and lodging, arranging and coordinating events, meetings and other projects as needed.
• Prepares correspondence, reports, presentations, contracts, legal notices, bidding packets, commission agenda items, and other documents for the public, and various county and non-county agencies.
• Tracking and maintaining all files related to contracts and grants.
• Manages all files, policies and procedures for department.
• Responsible for voucher and payroll processes.
• Maintain, order, and distribute department inventory.
• Perform additional duties as assigned by Supervisor.
• Maintain compliance with all company policies and procedures

Education

High School Diploma or GED

Five or more years of related experience

Valid driver’s license

Microsoft Office programs

Tools

Microsoft Office

Job description

The Administrative Specialist is primarily responsible for meeting the administrative needs for the department. This position will have the ability to work independently on projects and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Essential Functions:

• Provides general information and administrative support to department leadership including scheduling, managing calendars, booking travel and lodging, arranging and coordinating events, meetings and other projects as needed.
• Prepares correspondence, reports, presentations, contracts, legal notices, bidding packets, commission agenda items, and other documents for the public, and various county and non-county agencies.
• Tracking and maintaining all files related to contracts and grants.
• Manages all files, policies and procedures for department.
• Responsible for voucher and payroll processes.
• Maintain, order, and distribute department inventory.
• Perform additional duties as assigned by Supervisor.
• Maintain compliance with all company policies and procedures

This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Education and/or Experience Required:

• High School Diploma or GED required.
• Five or more years of related experience.
• Possession of or ability to attain a valid driver’s license.
• Ability to operate standard office equipment and a computer with working knowledge of computer and software applications, including Microsoft Office programs.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
• Must be able to lift and carry up to 25 pounds.
• Must be able to talk, listen, and speak clearly on telephone and in-person.

Working Environment:

• Work is performed in an office setting where noise and interruptions often occur.
• Depending on setting, office setting may be located within a secure setting.