Administrative Services Specialist

Acro Service Corp; Chattanooga (TN); On-site; USD 42,000 - 72,000; Full time

Job summary

Acro Service Corp. in Chattanooga seeks an experienced administrative professional to provide multi-functional expertise in budget/cost accounting, planning, research and analysis, and coordination of management services.

You will organize, plan, and implement projects, interpret procedures, and support decision makers with analyses and reports. Strong communication and data handling skills are essential to optimize operations across facilities, procurement, and administrative functions.

Qualifications

• Minimum Qualifications: Demonstrated competence at the Administrative Professional Level.
• Experience in planning, organizing, researching, and evaluating business needs for assigned functional areas.
• Demonstrated competence in providing customer service.
• Experience in plant/organization systems, standards, and processes

Responsibilities

• Provides multi-functional expertise in areas such as budget/cost accounting, business planning/performance reporting, and administrative activities including facilities and equipment management; information management, procurement, events planning, and legal/contractual services.
• Executes & implements improvements in processes within the assigned functional area to support management including planning/research/analysis/reporting.
• Organizes, plans, and devises work methods to initiate, implement, and complete projects; interprets procedures and recommends actions to management.
• Accesses data from various information sources including financial, operating, and administrative systems; analyzes data and provides options with probabilities to decision makers.
• Coordinates organization/site facility and equipment inventories, service agreements, and procurement needs.
• Oversees assigned work activities of junior staff.
• Maintains thorough knowledge of the assigned functional area’s principles, practices, and procedures.
• Knows and uses advanced aspects of primary specialized area(s) in support of line organizations.
• Communicates effectively in writing and orally.
• Organizes and plans effectively.

Job description

Has, maintains, and applies broad contemporary knowledge of principles, practices, procedures, and resources associated with management services functions. Administrative elements may include: planning, research and analysis, interpretation of practices and procedures; and serving as liaison for coordination of management services functions. May serve as technical or project lead for assigned areas. Identifies improvement opportunities for changing procedures and technology and recommends/coordinates changes. Typical duties may include:

1. Provides multi-functional expertise in area(s) of budget/cost accounting, business planning/performance reporting, and a variety of administrative activities including facilities and equipment management; information management, work management, procurement/materials management, events planning, and legal/contractual services.

2. Executes & implements improvements in processes associated with assigned functional area that support

3. management including, but not limited to, planning/research/analysis/reporting, and specialized administrative activities.

4. Organizes, plans, and devises work methods to initiate, implement, and complete projects; interpreting procedures, and making or recommending actions to management.

5. Accesses data from various sources of information including financial, operating, and administrative systems. Analyzes data, converts information for decision makers, and provides a full range of options with probabilities to decision makers.

6. May coordinate organization/site facility and equipment inventories, service agreements, and coordination of procurement needs.

7. May coordinate and oversee assigned work activities of the first three job standard levels.

8. Thorough knowledge principles, practices, and procedures of assigned functional area(s).

9. Thorough knowledge of contemporary business systems and

10. Ability to prepare and evaluate complex data and reports and make substantive judgments.

a. their business applications.

11. Thorough knowledge of business unit operations and methods

12. Ability to analyze, interpret , and apply appropriate procedures.

a. for process improvement.

13. Knows and uses advanced aspects of primary specialized area(s) in support of line organizations.

14. Ability to communicate orally and in writing.

15. Ability to organize and plan effectively.

Minimum Qualifications

• Demonstrated competence at the Administrative Professional Level.
• Demonstrated skills in planning, organizing, researching, and evaluating business needs for assigned functional areas.
• Demonstrated competence in providing customer service.
• Experience in plant/organization systems, standards, and processes