Administrative Services & Scheduling Coordinator

Ivy Tech Community College; South Bend (IN); On-site; USD 54,443,000 - 55,793,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Retirement plan

Paid time off

Tuition assistance

Job summary

Ivy Tech Community College in South Bend is seeking an Office Coordinator to support the School Office and supervise daily operations. You will prepare contracts, manage Banner data input, and coordinate room schedules while handling travel, records, and communications for the Dean, Chairs, and staff.

The role requires independent work, confidentiality, strong interpersonal skills, and a commitment to FERPA and college policies. Benefits and professional development opportunities are provided.

Qualifications

• Associates Degree in Administrative Office Technology or related field.
• Two years of office administration experience or equivalent.
• Bachelor's degree preferred; bilingual Spanish/English is a plus.

Responsibilities

• Oversee office administration for the School of Arts, Sciences, & Education.
• Prepare adjunct faculty contracts and department/school chair overload contracts.
• Input of program courses into Banner and coordinate room schedules.
• Assist in data collection for enrollment, retention, and completion trends.
• Assist with travel requests and reimbursements for faculty and staff.

Skills

Strong organizational skills

Decision making

Problem solving

Interpersonal skills

Education

Associates Degree in Administrative Office Technology

Bachelor's degree (preferred)

Tools

Microsoft Outlook

Microsoft Office

Microsoft Word

Microsoft Excel

Job description

Ivy Tech Community College in South Bend is seeking an Office Coordinator to support the School Office and supervise daily operations. You will prepare contracts, manage Banner data input, and coordinate room schedules while handling travel, records, and communications for the Dean, Chairs, and staff.

The role requires independent work, confidentiality, strong interpersonal skills, and a commitment to FERPA and college policies. Benefits and professional development opportunities are provided.