School Operations & Office Manager

Ivy Tech Community College; South Bend (IN); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health plan

Health Savings Account

Dental plan

Vision plan

Employee assistance program

Wellness program

Retirement contribution

Paid time off

Tuition assistance

Flexible work arrangements

Job summary

Ivy Tech Community College in South Bend is seeking an experienced administrative office coordinator to provide support for the School Offices. You will be the first contact for administrative support, coordinate daily operations, and ensure confidentiality and smooth workflows for administrators and staff.

The role involves preparing faculty contracts, coordinating workload forms, managing records, Banner data input, and supporting travel and event logistics while maintaining professional

Qualifications

• Associates Degree in Administrative Office Technology or related degree, and two years of office administration experience, or equivalent experience required.
• Competency in Microsoft Outlook, Office, Word, and Excel required.
• Must have excellent organizational, decision making, and problem-solving skills
• Ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Responsibilities

• Oversee the office administration responsibilities.
• Coordinate the work flow of support staff within the School(s).
• Prepare full-time and adjunct faculty contracts, Program and School Chair over-load contracts, and semester loading forms.
• Prepare new hire information & other records/documents pertaining to their employment, maintaining confidentiality in all matters.
• Input of Program courses into Banner and coordination of the room schedule
• Oversee textbook ordering and management for the School(s)
• Assist in data collection for the analysis of the School’s and Program’s student enrollment, retention, and completion trends
• Work with the Dean and Vice-Chancellor of Academic Affairs to provide updates on course scheduling and maintenance and room-scheduling.

Skills

Microsoft Outlook

Microsoft Office

Word

Excel

Organizational skills

Decision making

Problem solving

Communication

Education

Associates Degree in Administrative Office Technology

Bachelor's degree

Tools

Banner

Job description

Ivy Tech Community College in South Bend is seeking an experienced administrative office coordinator to provide support for the School Offices. You will be the first contact for administrative support, coordinate daily operations, and ensure confidentiality and smooth workflows for administrators and staff.

The role involves preparing faculty contracts, coordinating workload forms, managing records, Banner data input, and supporting travel and event logistics while maintaining professional