Academic Affairs Operations & Admin Specialist

Ivy Tech Community College of Indiana; Marion (IN); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health & Wellness plan

Employee Assistance Program

Financial & Retirement Benefits

Educational Benefits

Job summary

Ivy Tech Community College is seeking an Administrative Assistant to support Academic Affairs leadership, schools, and programs. The role handles purchasing, budgets, records, course scheduling, contract tracking, reporting, and daily office operations while serving students and faculty with professionalism.

The successful candidate will demonstrate strong customer service, organization, confidentiality, and the ability to manage multiple priorities to ensure academic affairs run smoothly.

Qualifications

• Strong communication, organizational, and interpersonal skills are required.
• Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook).
• Ability to maintain confidentiality and attention to detail.

Responsibilities

• Demonstrate strong customer service and student advocacy.
• Participate in planning and oversight of budgets, records, and inventory for Academic Affairs.
• Coordinate purchasing, course scheduling, and updates; process substitutions and load sheets.
• Create, reconcile, and purchase items from Ivy Markets; manage vendors and communications.
• Generate reports and distribute to stakeholders; monitor course and contract status.
• Attend meetings and take notes; communicate updates to faculty and staff.

Skills

Strong communication

Organizational skills

Interpersonal skills

Time management

Education

Associate degree in Office Administration or related field

Tools

Microsoft Office Suite

Job description

Ivy Tech Community College is seeking an Administrative Assistant to support Academic Affairs leadership, schools, and programs. The role handles purchasing, budgets, records, course scheduling, contract tracking, reporting, and daily office operations while serving students and faculty with professionalism.

The successful candidate will demonstrate strong customer service, organization, confidentiality, and the ability to manage multiple priorities to ensure academic affairs run smoothly.