Accounting & Bursar Administrative Assistant

Ivy Tech Community College; Warsaw (IN); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Tuition assistance

Employee wellness programs

Job summary

Ivy Tech Community College is seeking an administrative professional to cover Front Reception and Bursar duties at the Kosciusko County and Fort Wayne campuses. You will handle payments, student inquiries, and support advising and orientation activities.

Responsibilities include processing payments in Banner/Workday, coordinating room reservations, and assisting with travel and event logistics. Strong customer service and MS Office skills required; associate degree preferred.

Qualifications

• Associates degree in business, accounting or finance or equivalent work experience required.
• Supervisory experience preferred.
• Must be proficient in Word, Excel, PowerPoint, and Outlook.
• Must possess strong customer service and interpersonal skills.
• Must possess the ability to reason analytically and work independently.
• Must possess excellent communications skills, good math skills, and the ability to prioritize tasks, display extreme attention to details, maintain confidentiality, meet deadlines and display professional behavior.

Responsibilities

• Provides coverage for Front Reception Desk, to include answering phones, incoming appointments and/or walk-ins.
• Assist students with making advising appointments utilizing Ivy Advising.
• Track RSVP list and send reminders for New Student Orientation throughout semester.
• Provide updated class schedules at the start of every term for staff and students.
• Order necessary office supplies for campus employees.
• Running the postage and folding machine for mailings
• Prepare and submit mileage logs and receipts for campus employees.
• Open and unlock doors throughout campus for outside agencies such as exterminator, shred company, etc. when Security is unavailable or out.
• Ensure scheduled rooms and spaces are secure with AV needs and/or supplies.
• Planning meetings and/or events and gatherings (such as Advisory Council meetings and holiday gatherings)
• Schedule Vice Chancellor meetings, including room requests through Live 25 Pro.
• Prepare bi-monthly Vice Chancellor staff meetings to include room reservations and set up, printing of agendas, taking meeting minutes, etc.
• Secure Ivy Tech vehicle for Vice Chancellor community meetings, programs, and/or events.
• Assists Vice Chancellor with administrative work and other duties as assigned.
• Serves as the main contact with students, faculty, staff, and business partners regarding Bursar questions either in person, on the phone, through mail or email.
• Responsible for all cashier-related duties including receiving payments, entering them into Banner and/or Workday; reconciling work through the CRF, and completing daily deposits.
• Main contact between Achieve Your Degree (AYD) Coordinator, business partners, and students. Position will process all paperwork, input into Banner, and maintain proper record keeping electronically as well as the physical record keeping system. Position will also bill students and business directly after the conclusion of the semester.
• Main contact between K14 advisors and students. Position will monitor all funding sources, send invoices to students on monthly basis, and invoice high schools each term.
• Responsible for non-pay communications for Kosciusko County, including mailing invoices and sending/responding to standard non-pay emails as part of the non-pay process.
• Audits Fee Remission on a weekly basis to ensure compliance.
• Reviews the Refund Reports from Systems Office daily to ensure compliance with the 14-day rule for Federal funds.
• Assists with creating purchase requisitions, processing receipts, and updating purchasing files to ensure accuracy and timeliness.

Skills

Customer service

Microsoft Office

Communication skills

Analytical reasoning

Education

Associates degree in business, accounting or finance

Tools

Banner

Workday

CRF

Live 25 Pro

Job description

Ivy Tech Community College is seeking an administrative professional to cover Front Reception and Bursar duties at the Kosciusko County and Fort Wayne campuses. You will handle payments, student inquiries, and support advising and orientation activities.

Responsibilities include processing payments in Banner/Workday, coordinating room reservations, and assisting with travel and event logistics. Strong customer service and MS Office skills required; associate degree preferred.