Part-Time Administrative Assistant, Academic Affairs

Ivy Tech Community College; Indianapolis (IN); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health & Wellness

Vision care plan

Employee Assistance Program

Financial & Retirement Benefits

Educational Benefits

Job summary

Ivy Tech Community College in Indianapolis seeks an Administrative Assistant to provide administrative and operational support to Academic Affairs leadership, Schools, and Programs. You will coordinate purchasing, budgets, records management, course scheduling, and contract tracking while serving as a primary contact for students, faculty, staff, and external stakeholders.

The role requires strong customer service, organization, confidentiality, and the ability to manage multiple priorities.

Qualifications

• Associate degree in Office Administration or an equivalent combination of education and experience.
• Ability to work efficiently and effectively in a fast-paced environment.
• Strong communication, organizational, and interpersonal skills, including patience, diplomacy, and confidentiality.
• Proficiency in Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Outlook.
• Strong attention to detail and accuracy.

Responsibilities

• Participate in budgets/records management and inventory control, coordinating purchases with the Business Office.
• Plan course scheduling and updates, and manage contracts and reports for School and Program functions.
• Direct inquiries from students, staff and faculty, posting timely notifications of class changes.
• Prepare, reconcile, and distribute reports to stakeholders; maintain office operations.
• Maintain voice/mail and contact lists, handle communications, and attend meetings efficiently.
• Support Academic Affairs leadership and ensure timely, professional service to internal and external stakeholders.

Skills

Customer service

Organization

Interpersonal skills

Discretion/Confidentiality

Education

Associate degree in Office Administration or related field

Equivalent combination of education and experience

Tools

Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook)

Job description

Ivy Tech Community College in Indianapolis seeks an Administrative Assistant to provide administrative and operational support to Academic Affairs leadership, Schools, and Programs. You will coordinate purchasing, budgets, records management, course scheduling, and contract tracking while serving as a primary contact for students, faculty, staff, and external stakeholders.

The role requires strong customer service, organization, confidentiality, and the ability to manage multiple priorities.