Office Services Coordinator: Streamline Campus Operations

Ivy Tech Community College of Indiana; South Bend (IN); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Health & Wellness

Dental plan

Vision plan

Retirement & Financial Security

Paid time off

Educational Benefits

Job summary

Ivy Tech Community College of Indiana is seeking an Office Coordinator to provide support for the School Office, coordinating daily operations and confidential administrative tasks. You will act as the first point of contact for faculty and staff, manage records, and assist with contracts and course scheduling in collaboration with the Dean.

The ideal candidate has an Associate degree in administrative office technology or related field, strong Microsoft Office skills, and experience handling

Qualifications

• Requires an Associate degree and two years of office administration experience.
• Proficient in Microsoft Outlook, Office, Word and Excel.
• Excellent organizational, decision making, and problem-solving skills.
• Promotes an inclusive environment reflecting diverse student and staff backgrounds.

Responsibilities

• Oversee office administration for the School of Arts, Sciences, & Education.
• Prepare adjunct faculty contracts and department/school chair overloads.
• Maintain confidentiality in all matters.
• Input program courses into Banner and coordinate room scheduling.
• Assist data collection for enrollment, retention and completion trends.
• Coordinate travel arrangements and reimbursements for faculty and staff.
• Maintain school office records and coordinate files and communications.
• Assist in advisory committee meetings, minutes, and archiving.
• Ensure supplies are available and manage purchase requisitions.
• Support events for recruitment, enrollment, and retention.

Skills

Outlook

Office Suite

Organizational skills

Communication

Education

Associate Degree in Administrative Office Technology

Bachelor's degree (preferred)

Tools

Banner

Job description

Ivy Tech Community College of Indiana is seeking an Office Coordinator to provide support for the School Office, coordinating daily operations and confidential administrative tasks. You will act as the first point of contact for faculty and staff, manage records, and assist with contracts and course scheduling in collaboration with the Dean.

The ideal candidate has an Associate degree in administrative office technology or related field, strong Microsoft Office skills, and experience handling