Administrative Services Manager — Hybrid Ops & Leadership

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 104,000 - 128,000; Full time

Job summary

Stanford University School of Medicine in Palo Alto is seeking an Administrative Services Manager to provide administrative and operational leadership for the Bioengineering department. This role supports the Department Chair and the Director of Finance and Operations, coordinating department initiatives and day-to-day operations in a collaborative environment.

The ideal candidate is proactive, highly organized and capable of managing competing priorities, improving processes, and guiding staff

Qualifications

• Bachelor’s degree and three years of relevant experience.
• Proactive, collaborative, and highly organized; strong communication and leadership skills.
• Ability to manage competing priorities and improve processes.
• Support the Department Chair and the Director of Finance and Operations; coordinate department initiatives.

Responsibilities

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Skills

Multitasking

Organizational skills

Communication

Project leadership

Budget management

Policy interpretation

Team supervision

Education

Bachelor's degree

Job description

Stanford University School of Medicine in Palo Alto is seeking an Administrative Services Manager to provide administrative and operational leadership for the Bioengineering department. This role supports the Department Chair and the Director of Finance and Operations, coordinating department initiatives and day-to-day operations in a collaborative environment.

The ideal candidate is proactive, highly organized and capable of managing competing priorities, improving processes, and guiding staff