Hybrid Administrative Associate 3: Faculty Ops & Support

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Stanford University School of Medicine, Department of Urology, seeks an Administrative Associate 3 to support multiple faculty and department operations in a hybrid work environment.

The role requires independent work, managing own administrative workflow, prioritizing tasks, and providing resources and guidance to team members and faculty. Strong administrative experience in academic settings and proficiency with Stanford eBusiness Suite, EndNote, and MS Office are preferred.

Qualifications

• Two-year College Degree and 3 years of administrative experience.
• Academic institution experience a plus.
• Familiarity with the Grant Application Process.
• Proficient with software systems: Stanford University eBusiness Suite, EndNote, MS Office Suite

Responsibilities

• Support multiple faculty and department administrative needs and provide operational support with limited supervision.
• Manage own administrative workflow, research and provide resources for faculty, assess priorities and provide guidance to team members and faculty as necessary.
• Act on behalf of the supervisor or department manager to establish priorities and resolve administrative problems.
• Prepare and edit documents and correspondence for presentations, reports and grants.
• Coordinate calendar, travel, and events, and monitor budget statements as needed.

Skills

Grant application process familiarity

Education

Two-year College Degree

Tools

Stanford eBusiness Suite

EndNote

MS Office Suite

Job description

Stanford University School of Medicine, Department of Urology, seeks an Administrative Associate 3 to support multiple faculty and department operations in a hybrid work environment.

The role requires independent work, managing own administrative workflow, prioritizing tasks, and providing resources and guidance to team members and faculty. Strong administrative experience in academic settings and proficiency with Stanford eBusiness Suite, EndNote, and MS Office are preferred.