Executive Administrator (Hybrid Opportunity)

Stanford University; Palo Alto (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Stanford University in Palo Alto is seeking an exceptional Executive Administrator to serve as a strategic operational partner to the Division Chief and Division Director within the Division of Cardiovascular Medicine. In this hybrid role, you will provide direct high-level support, manage cross‑functional projects, and drive operational excellence in a fast-paced academic medical environment.

The ideal candidate will bring a Bachelor’s degree and 4+ years of executive administrative experience

Qualifications

• Bachelor’s degree required.
• 4+ years of high-level executive administrative experience with senior leadership.
• Experience with Stanford’s financial ecosystems and enterprise tools.
• Hybrid work environment.

Responsibilities

• Provide strategic operational partnering and direct support to the Division Chief and Division Director.
• Serve as a trusted executive partner to the Administrative Team Director.
• Manage cross-functional initiatives and ensure timely execution.
• Deliver polished, white-glove executive support in a fast-paced academic setting.

Skills

Executive support

C-suite partnership

Project ownership

Education

Bachelor's degree

Tools

Enterprise platforms

Digital tools

Job description

The Division of Cardiovascular Medicine at Stanford University invites an exceptional, high-caliber Executive Administrator to join our elite team. Operating at the forefront of medical discovery, our dynamic division is driven by 100+ world-class faculty, clinician-educators, and instructors dedicated to transforming the prevention and treatment of cardiovascular disease through groundbreaking research, education, and clinical care. In this high-visibility role, you will serve as the strategic operational partner and direct support to the Division Chief and Division Director, while reporting to the Administrative Team Director. We are seeking a proactive, polished professional who thrives in a fast-paced academic medical environment, brings rigorous project ownership, and delivers white-glove executive support. If you are a master of follow-through with a passion for academic excellence and institutional impact, we want to hear from you.

The ideal candidate will have:

• A Bachelor’s degree.
• 4+ years of high-level executive administrative experience, having a proven track record of partnering seamlessly with senior leadership or C-suite executives.
• Working knowledge of Stanford’s unique financial ecosystems, enterprise platforms, and digital tools.
• A genuine passion for thriving in a fast-paced, high-impact academic medical environment where every operational detail supports life-saving medical innovation.

This is a hybrid opportunity.