Administrative Services Manager

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 104,000 - 128,000; Full time

Job summary

Stanford University School of Medicine in Palo Alto is seeking an Administrative Services Manager to provide administrative and operational leadership for the Bioengineering department. This role supports the Department Chair and the Director of Finance and Operations, coordinating department initiatives and day-to-day operations in a collaborative environment.

The ideal candidate is proactive, highly organized and capable of managing competing priorities, improving processes, and guiding staff

Qualifications

• Bachelor’s degree and three years of relevant experience.
• Proactive, collaborative, and highly organized; strong communication and leadership skills.
• Ability to manage competing priorities and improve processes.
• Support the Department Chair and the Director of Finance and Operations; coordinate department initiatives.

Responsibilities

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Skills

Multitasking

Organizational skills

Communication

Project leadership

Budget management

Policy interpretation

Team supervision

Education

Bachelor's degree

Job description

Job Description

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze. For Stanford University employees, please apply through the Opportunity Marketplace within Sequoia.

Note

Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement

This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary

The budgeted base salary range for this position is $104,412 to $127,926 per annum.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world’s most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world’s most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Department of Bioengineering

Stanford Bioengineering is a dynamic and rapidly growing department within the School of Engineering and School of Medicine. For more than a decade, Stanford Bioengineering has sought to advance bioengineering as a fundamental engineering discipline grounded in basic sciences and engineering principles, with applications that address complex global challenges. Our community includes world‑class faculty, staff, students, alumni, and leaders across science, technology, and business. Staff play a critical role in supporting the department’s goals and mission.

Administrative Services Manager

We are seeking an Administrative Services Manager to provide administrative and operational leadership and support for the department. In this role, you will support the Department Chair and the Director of Finance and Operations, coordinate department initiatives, and work closely with faculty, staff, and university partners to support effective day-to-day operations. The ideal candidate is proactive, collaborative, and highly organized, with strong communication and leadership skills, sound judgment, and the ability to manage competing priorities, improve processes, provide guidance to staff, and take ownership of projects from planning through completion. We are looking for someone who is adaptable, approachable, and motivated to contribute to a positive and inclusive department culture.

Responsibilities

Core Duties

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education And Experience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.