Administrative Services Manager

Stanford Reglab; United States; Hybride; USD 104 000 - 128 000; Plein temps

Résumé du poste

Stanford Bioengineering seeks an Administrative Services Manager to lead day-to-day operations, support the Department Chair and Finance Director, and coordinate initiatives across faculty and staff. The role emphasizes proactive collaboration, process improvement, and ownership from planning to completion.

The position requires a Bachelor's degree with at least three years of relevant experience, strong communication, and the ability to manage competing priorities in a dynamic academic

Qualifications

• Bachelor's degree and three years of relevant experience.
• Strong organizational skills.
• Ability to prioritize and multi-task.
• Excellent written and verbal communication.
• Ability to exercise sound judgment in decision-making.
• Experience working independently and as part of a team.
• Knowledge of relevant subject matter.
• Ability to supervise staff when required.

Responsabilités

• Independently implement, administer and evaluate day-to-day activities of the unit.
• Collect and analyze data, create reports, review trends; propose solutions.

Connaissances

Prioritization

Organizational skills

Initiative

Communication

Decision making

Teamwork

Independent work

Subject matter knowledge

Formation

Bachelor's degree + 3 years experience

Description du poste

This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze.

Note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement: This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary: The budgeted base salary range for this position is $104,412 to $127,926 per annum.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Department of Bioengineering

Stanford Bioengineering is a dynamic and rapidly growing department within the School of Engineering and School of Medicine. For more than a decade, Stanford Bioengineering has sought to advance bioengineering as a fundamental engineering discipline grounded in basic sciences and engineering principles, with applications that address complex global challenges. Our community includes world-class faculty, staff, students, alumni, and leaders across science, technology, and business. Staff play a critical role in supporting the department's goals and mission.

We are seeking an Administrative Services Manager to provide administrative and operational leadership and support for the department. In this role, you will support the Department Chair and the Director of Finance and Operations, coordinate department initiatives, and work closely with faculty, staff, and university partners to support effective day-to-day operations. The ideal candidate is proactive, collaborative, and highly organized, with strong communication and leadership skills, sound judgment, and the ability to manage competing priorities, improve processes, provide guidance to staff, and take ownership of projects from planning through completion. We are looking for someone who is adaptable, approachable, and motivated to contribute to a positive and inclusive department culture.

Have significant responsibilities for administrative or operational services, functions or programs. Typical duties include developing and administering programs, policies and procedures, performing analyses or acting as a subject matter expert for the function or program. Positions typically include a variety of functions; professionals specializing in a specific field (e.g. facilities, finance) should be classified in the applicable job series. Positions that administer the content of research programs and/or develop curriculum refer to APP series. While these positions often supervise staff, they are primarily individual contributors.

Core Duties

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

• Analyze and interpret policies; develop, revise and implement procedures for program or function.

• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.

• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.

• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education and Experience

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Demonstrated ability to prioritize own work and multi-task.

• Demonstrated excellent organizational skills.

• Demonstrated ability to take initiative and ownership of projects.

• Ability to communicate effectively both orally and in writing.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Demonstrated experience working independently and as part of a team.

• Relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiring supervision.