Administrative Services Lead — Governance & Compliance

HarperGC; Greenville (SC); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Comprehensive health, dental, and vis​

401(k) with company match

Paid time off and holidays

Professional development opportunities

Job summary

HarperGC in Greenville, SC is seeking an Administrative Services Manager to lead administrative staff, ensure compliance with contracts, controls, and company standards, and drive governance of administrative processes across divisions, aligning with our mission.

You will oversee project startup/closeout, document control, budgeting alignment, and performance analytics, partnering with leadership, operations, and shared services to support operational excellence and continuous improvement.

Qualifications

• High School Diploma or Equivalent (Required).
• Bachelor’s degree in a related field (Preferred).
• 5+ years of administrative experience, preferably in the construction industry (Required).
• 3+ years of experience leading, supervising, mentoring, or managing administrative staff (Preferred).

Responsibilities

• Support for the Administrative Services Director.
• Provide direct leadership, supervision, mentoring, and development for Project Administrative staff in designated division(s).
• Oversee project startup and closeout processes to ensure contractual and compliance documentation is complete and properly archived.
• Ensure inspection template updates are implemented consistently across projects, including deployment of new versions when required.
• Oversee and ensure compliance with contract administration requirements, including contracts, commitments, pay applications, and associated documentation.
• Monitor regulatory and contractual compliance, including Davis-Bacon Act requirements, Certified Payroll, State-specific Prevailing Wage, Trade Partner minority documentation, Sales and Use Tax submissions, and Builders Risk documentation.
• Oversee organization, governance, and maintenance of administrative systems, SharePoint resources, and related platforms for designated division(s).
• Monitor and review Microsoft 365 dashboards to assess administrative and financial health, including aging commitments and budget versus contract analysis.
• Ensure alignment between budgets, contracts, commitments, and financial reporting.
• Act as owner and steward of administrative systems, standard operating procedures, and compliance controls, including Procore and related platforms.
• Lead administrative audits, system reviews, and compliance checks and implement corrective actions as needed.
• Develop, document, and implement governance and compliance standards for emerging systems in the Administrative functional area.
• Train and educate Project Administrative staff on systems, compliance expectations, processes, and best practices.
• Prepare, review, and validate administrative and compliance reports for leadership review.
• Prepare, analyze, and present administrative, operational, compliance, and performance information for team meetings, leadership meeting, quarterly business reviews, annual planning sessions, and other company forums. Communicate key initiatives, trends, accomplishments, challenges, and process improvement opportunities to support organizational goals.
• Collaborate with company leadership, operational teams, and functional departments to ensure alignment of administrative, financial, compliance, and business objectives.

Skills

Leadership

Contract administration

Procore

Microsoft 365

Communication

Analytical skills

Education

High School Diploma

Bachelor’s degree

5+ years administrative experience

3+ years leadership experience

Tools

Procore

Microsoft 365

Job description

HarperGC in Greenville, SC is seeking an Administrative Services Manager to lead administrative staff, ensure compliance with contracts, controls, and company standards, and drive governance of administrative processes across divisions, aligning with our mission.

You will oversee project startup/closeout, document control, budgeting alignment, and performance analytics, partnering with leadership, operations, and shared services to support operational excellence and continuous improvement.