Greenville Administrative Assistant & Office Coordinator

GreerWalker LLP; Greenville (SC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Paid Time Off

Paid Parental Leave

Summer Flex Fridays

Paid Parking

Professional Development

Job summary

GreerWalker LLP in Greenville, SC is seeking an Administrative Assistant to support the Greenville office with administrative duties, client experience, and office operations to maintain a professional, organized environment.

You will handle scheduling, document formatting, mail, supplies, event logistics, onboarding assistance, and coordinating with the Charlotte office during Busy Season, while upholding firm branding and standards.

Qualifications

• Associate or bachelor’s degree with minimum 3.0 GPA, or high school degree and minimum 3 years related work experience
• Ability to multi-task and to work independently with minimal supervision
• Strong interpersonal and relationship building skills
• Valid Driver’s License and reliable transportation

Responsibilities

• Greeting clients and assisting with parking validation
• Assisting in new hire on-boarding and orientation for Greenville employees
• Providing administrative support to the Greenville office including but not limited to typing and formatting documents
• Ensuring adherence to GreerWalker standards (firm templates, branding, and document standards)
• Scanning documents and conversion of PDF documents to properly formatted Word documents
• Assisting with meeting scheduling and setup, including related food and audiovisual as needed
• Coordinating with building contacts for office maintenance, cleaning, access cards etc.
• Picking up and distributing incoming mail
• Preparing and distributing outgoing mail and courier shipments (FedEx, UPS, etc.) and making occasional bank deposits for checks received at the office.
• Monitoring kitchen and office supplies, running/emptying the dishwasher and tidying breakroom
• Coordinating office meals and events in coordination with Charlotte during Busy Season
• Draft proposals and fee letters using the firm proposal template
• Assist with maintaining the firm’s marketing database
• Perform various new client onboarding tasks
• Assist with maintaining firm event calendar
• Assist with conference, industry association and other event coordination
• Contribute to marketing projects as needed
• Performing various other tasks as needed

Skills

Multitasking

Interpersonal skills

Driver's license

Time management

Education

Associate or Bachelor’s degree (GPA 3.0)

Tools

Microsoft Office

Adobe

Job description

GreerWalker LLP in Greenville, SC is seeking an Administrative Assistant to support the Greenville office with administrative duties, client experience, and office operations to maintain a professional, organized environment.

You will handle scheduling, document formatting, mail, supplies, event logistics, onboarding assistance, and coordinating with the Charlotte office during Busy Season, while upholding firm branding and standards.