Project Administrator - Commercial - Greenville

HarperGC; Greenville (SC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off and holidays

Professional development opportunities

Team building events

Job summary

Harper GC is seeking an Administrative/Project Support role in Greenville, SC to assist the project management teams with document control, contracting, and reporting. The candidate will use Procore and Microsoft Office to manage subcontracts, purchase orders, and project files.

The position emphasizes accuracy, organization, and responsiveness, with responsibilities across document preparation, closeout support, and cross-functional collaboration within a fast-paced office.

Qualifications

• High School Diploma or equivalent required.
• Associate degree in related field preferred.
• Construction-related experience: 3 years preferred.
• SC Notary preferred.

Responsibilities

• Provide administrative support to project teams (PM, AP, PE, Superintendent).
• Use Procore to generate and track subcontracts, POs, bonds, and related tasks.
• Maintain project documents/files within PM software.
• Utilize other dept. software to research and review reports.
• Review work for accuracy, thoroughness, and neatness.
• Gather docs for project closeout.
• Serve as resource on company policies and procedures.
• Access and perform routine Internet tasks.
• Support team and office logistics as needed.

Skills

Project coordination

Communication

Time management

Attention to detail

Education

High School Diploma or Equivalent

Associate degree in related field

Construction-related experience

SC Notary (Preferred)

Tools

Procore

Microsoft Office

Bluebeam/Adobe Pro

Job description

Company Mission Statement

To build up our communities, our clients, and each other by building trust in everything we do.

Summary/Objective

Promotes the company mission statement while providing contract administration to meet all objectives of the project team(s). This role is not an entry into project management but a support role for the project management teams.

Essential Functions

• Provide administrative support to the project teams, including the Project Manager, Assistant Project Manager, Project Engineer, and Superintendent.
• Utilize project management software (Procore) to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
• Maintain project documents and project files within the project management software.
• Utilize other departmental software to research and review reports.
• Responsible for reviewing your work to ensure accuracy, thoroughness, and neatness.
• Gather and assemble supporting documents for project closeout.
• Act as a resource for project teams on certain company policies and procedures.
• Ability to access and perform routine functions on the Internet.
• Outside of the tasks listed above, is willing to be flexible and help support the appropriate team members and office logistics.

Competencies

• Knowledge of and proficiency with Harper’s project management software, Procore.
• Proficient with Microsoft Office (365 Suite, Outlook, Word, Excel).
• Solid foundation in Adobe Pro/Bluebeam and others as needed.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong customer service and interpersonal skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.

Education and Experience

• High School Diploma or Equivalent (Required).
• Associate degree in related field (Preferred).
• Construction Related Experience: 3 years (Preferred).
• SC Notary (Preferred).

Benefits

• Comprehensive health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Professional development opportunities.
• Team building events.

Supervisory Responsibilities

None.

Work Environment

Typical office hours, Monday – Friday, 8 AM – 5 PM. Hours may vary depending on demand. 80% Sitting, 20% Standing or Walking.

Physical Demands

Typically, the employee may sit comfortably to perform the work. No special physical demands are required, but usually involves prolonged periods of sitting at a desk and working at a computer. However, there may be some walking, standing, bending, and carrying of light items such as papers, books, small parts, driving an automobile, etc. While this work typically is not physically demanding, it can be mentally demanding, with many deadlines needing to be met consistently.

Travel Required

Minimal but may be required from time to time for errands, regional office meetings, construction job site visits, or company events. There may be a business need for overnight stays when working on a project some distance from your assigned office. When assigned to a project outside of yourPrimary Work AreaorGeographical Work Area,you will follow the guidelines in our “Travel Policy.” Must have a valid US driver's license.

Additional Eligibility Requirements

None.

Work Authorization/Security Clearance Requirements

Authorized to work in the United States.

Affirmative Action/EEO statement

Harper GCprovides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Harper GC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Expensify management, scheduling support, and daily communication support. Duties, responsibilities, and activities may change at any time with or without notice.