Administrative Services Coordinator: FOIA & COOP Support

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 55,000 - 60,000; Full time

Job summary

The Administrative Services Coordinator at the Virginia Department of the Treasury plays a central role supporting the State Treasurer and Administrative Services team, handling FOIA requests, COOP planning, conflict-of-interest tracking, records management, and reporting.

The role requires strong organization, attention to detail, ability to interface with leadership across divisions, create professional materials, and manage multiple priorities with minimal supervision; occasional after-hours

Qualifications

• Ability to collect, validate, interpret, organize and present information clearly.
• Excellent written and verbal communication for reports, correspondence and briefs.
• Experience coordinating committees or multi-stakeholder projects.
• Proficiency with Microsoft 365 apps including Excel, Word, PowerPoint, Outlook.
• Strong organizational and time-management skills; capable of handling competing priorities.
• High attention to detail and commitment to accuracy and quality.
• Ability to handle confidential information discreetly and professionally.
• Willingness to attend meetings outside standard hours and respond to emergencies when needed.
• Ability to interpret and apply regulatory/compliance requirements.

Responsibilities

• Provide confidential administrative support to the State Treasurer, Deputy State Treasurer, and Administrative Services team.
• Coordinate and manage agency FOIA requests, including intake, tracking, and deadline monitoring.
• Coordinate COOP activities and documentation, including meetings, plan updates, exercises, and readiness activities.
• Administer Conflict of Interest program requirements, including disclosures, training and deadlines.
• Collect, analyze, organize, and present information for recurring and ad hoc reports and leadership requests.
• Develop professional presentations, reports, and briefing materials with leadership input.
• Maintain organized program records per records retention requirements.
• Coordinate cross-divisional committees and projects; document actions and follow-ups.
• Schedule and track agency vehicle use.
• Perform other duties supporting operations, compliance, and reporting.
• Work independently with minimal supervision and exercise sound judgment.
• Role may require lifting up to 50 pounds for events and deliveries.

Skills

Analytical skills

Communications

Committee coordination

Microsoft 365

Organizational skills

Attention to detail

Confidential information handling

After-hours availability

Regulatory/compliance interpretation

Education

Business/public administration coursework

Public sector experience

Tools

Microsoft 365 (Excel, Word, PowerPoint, Outlook)

Job description

The Administrative Services Coordinator at the Virginia Department of the Treasury plays a central role supporting the State Treasurer and Administrative Services team, handling FOIA requests, COOP planning, conflict-of-interest tracking, records management, and reporting.

The role requires strong organization, attention to detail, ability to interface with leadership across divisions, create professional materials, and manage multiple priorities with minimal supervision; occasional after-hours