Administrative Program Assistant I: Records & Reports

Virginia-Department-of-Social-Service; Radford (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Virginia Department of Social Services seeks an Administrative Program Assistant I to perform a broad range of office and administrative tasks. Responsibilities include handling accounting, HR, procurement, composing routine and confidential correspondence, reviewing documents, and preparing reports for a specialized program area.

The role requires strong communication skills, attention to detail, and the ability to manage sensitive information.

Qualifications

• High school diploma with post-secondary coursework in office or business administration, accounting, computer science or related field.
• Clerical or administrative experience or equivalent combination of training and experience.
• Working knowledge of agency policies and procedures.
• Ability to handle confidential information with discretion.

Responsibilities

• Interacts professionally with the public and agency staff and provides guidance.
• Maintains complex records and prepares informational reports.
• Proofreads and edits documents; composes routine and sensitive memos and reports.
• Sets up hardware or loads software under controlled parameters.
• Determines compliance with programmatic requirements and processes payments or services.
• Leads or trains other clerical staff as needed.

Skills

Office software

Data analysis

Communication skills

Report preparation

Education

High school diploma

Post-secondary coursework in office administration

Job description

Virginia Department of Social Services seeks an Administrative Program Assistant I to perform a broad range of office and administrative tasks. Responsibilities include handling accounting, HR, procurement, composing routine and confidential correspondence, reviewing documents, and preparing reports for a specialized program area.

The role requires strong communication skills, attention to detail, and the ability to manage sensitive information.