Administrative & Financial Operations Specialist

Commonwealth of VA Careers; Portsmouth (VA); On-site; USD 26,000 - 30,000; Part time

Job summary

Virginia Tech seeks an administrative support professional to independently handle a broad range of unit operations, including fiscal tasks, procurement, and travel reimbursements. The role requires strong communication, prioritization, and computer skills, with attention to university and state policies.

The incumbent will oversee fixed assets, COOP coordination, and grant-related paperwork, collaborating with unit staff. A BS degree and experience with Banner are preferred.

Qualifications

• Training/experience in performing tasks that support the operation of a professional office environment.
• Demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet; strong communication and interpersonal skills; ability to prioritize and manage time effectively for prioritizing multiple tasks.
• Experience performing procurement transactions, monthly reconciliations, and processing accounts receivable/payable with accuracy to comply with university policy, state and federal regulations.

Responsibilities

• Provide administrative, fiscal, and business support to unit faculty and staff.
• Respond to information or materials requests by phone, electronically, or in person.
• Prepare and process purchasing, accounting, and travel reimbursements in various systems (e.g., Banner).
• Oversee fixed assets and key control records; prepare monthly reconciliations of budget reports.
• Serve as Continuity of Operations Plan (COOP) coordinator; complete special projects as assigned.

Skills

Office support

Communication

Time management

Database management

Education

BS degree in applicable discipline

Tools

Banner

Job description

Virginia Tech seeks an administrative support professional to independently handle a broad range of unit operations, including fiscal tasks, procurement, and travel reimbursements. The role requires strong communication, prioritization, and computer skills, with attention to university and state policies.

The incumbent will oversee fixed assets, COOP coordination, and grant-related paperwork, collaborating with unit staff. A BS degree and experience with Banner are preferred.