Administrative & Fiscal Specialist – Grants & COOP

Virginia Tech; Yorktown (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

Virginia Tech is seeking an administrative and fiscal support specialist who works independently with general direction from the Unit Coordinator to serve unit faculty and staff. The role handles purchasing, accounting, travel reimbursements, budget reporting, fixed assets, and COOP coordination.

You will respond to information requests by phone or email, assist with grant paperwork, and help write and disseminate communications.

Qualifications

• Training/experience in performing tasks that support the operation of a professional office environment.
• Demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet.
• Strong communication and interpersonal skills.
• Ability to prioritize and manage time effectively for prioritizing multiple tasks.
• Experience performing procurement transactions and monthly reconciliations.
• Ability to process accounts receivable and payable with accuracy.

Responsibilities

• Provide administrative, fiscal, and business support to the unit.
• Prepare and process purchasing, accounting, and travel reimbursements.
• Respond to requests for information or materials by phone, email, or in person.
• Oversee fixed assets and key control records; maintain accurate expense reports and monthly budget reconciliations.
• Serve as COOP coordinator and assist with grant-related paperwork and logistics.
• Assist with writing, editing, and dissemination of communications documents and posts.

Skills

Office administration

Computer skills

Communication skills

Time management

Procurement transactions

Accounts reconciliations

Education

Bachelor's degree

Tools

Banner

Quicken

Excel

Job description

Virginia Tech is seeking an administrative and fiscal support specialist who works independently with general direction from the Unit Coordinator to serve unit faculty and staff. The role handles purchasing, accounting, travel reimbursements, budget reporting, fixed assets, and COOP coordination.

You will respond to information requests by phone or email, assist with grant paperwork, and help write and disseminate communications.