Administrative Services Asst Senior

University of Kentucky; Kentucky; On-site; USD 41,000 - 65,000; Full time

Job summary

University of Kentucky in Lexington, KY invites applications for an Administrative Services Asst Senior to provide comprehensive administrative support to the Office of the Vice President for Research (OVPR). The role includes calendar coordination, correspondence preparation, scheduling meetings, workshops, and events, and serving as backup to Executive Administrative Assistant.

The successful candidate will maintain distribution lists, track deadlines, assist with budgets, reconcile ledgers,

Qualifications

• Strong administrative support experience including calendar coordination and scheduling.
• Maintains distribution lists and tracks deadlines.
• Reconciles ledgers and processes payment documents.
• Ensures compliance with university procedures.

Responsibilities

• Provide comprehensive administrative support to the Office of the Vice President for Research (OVPR).
• Coordinate calendars, prepare correspondence, and schedule meetings, workshops and events.
• Support fiscal and operational functions, reconcile ledgers and process payments.
• Assist with internal/external communications, website content and event organization.

Skills

Microsoft Office skills

Education

AA

Job description

Posting Details

Job Title

Administrative Services Asst Senior

Requisition Number

RE55577

Working Title

Research Administration Assistant

Department Name

40100:VP of Research

Work Location

Lexington, KY

Grade Level

43

Salary Range

$19.56-31.29/hour

Type of Position

Staff

Position Time Status

Full-Time

Required Education

AA

Click here for more information about equivalencies:

https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

5 yrs

Required License/Registration/Certification

None

Physical Requirements

Sitting for longer periods of time, repetitive motion related to computer work.

Shift

Monday – Friday 8:00am – 5:00pm

Job Summary

This position provides comprehensive administrative support to the Office of the Vice President for Research ( OVPR ). The role involves calendar coordination, correspondence preparation, and scheduling of meetings, workshops, and events for the Associate Vice Presidents for Research. The individual maintains distribution lists, tracks deadlines, and supports a variety of office functions, serving as a back-up to the Executive Administrative Assistant as needed. Strong organizational, interpersonal, and customer service skills are essential for managing competing priorities and facilitating communication across the office and with campus partners.

In addition to administrative responsibilities, this position supports the fiscal and operational functions of the OVPR , reconciling ledgers, processing payment documents, and ensuring compliance with university business procedures. The role works closely with the department budget officer to maintain financial accuracy and timeliness in processing transactions. The individual also contributes to special projects and initiatives for the Associate Vice Presidents, providing coordination, documentation, and reporting support as needed. Additional responsibilities include assisting with internal and external communications, maintaining website content, and helping organize events and presentations that promote OVPR initiatives.

Skills / Knowledge / Abilities

Microsoft Office skills.

Does this position have supervisory responsibilities?

No

Deadline to Apply

09/09/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.