Administrative Services Asst Senior

University of Kentucky; Lexington (KY); On-site; USD 35,000 - 52,000; Full time

Job summary

University of Kentucky seeks an Administrative Support professional for the Office of the Vice President for Research (OVPR). The role manages calendars, correspondence, and scheduling of meetings, workshops, and events for Associate VPs, while maintaining distribution lists and deadlines.

It also supports budgets, payments, and compliance with university procedures. The position contributes to special projects, coordinates reporting, and helps with communications and website updates to promote

Qualifications

• Strong organizational, interpersonal, and customer service skills are essential for managing competing priorities and facilitating communication across the office and with campus partners.

Responsibilities

• Provide comprehensive administrative support to the OVPR.
• Coordinate calendars, prepare correspondence, and schedule meetings, workshops, and events.
• Maintain distribution lists and track deadlines.
• Back-up to the Executive Administrative Assistant as needed.
• Assist with fiscal/operational tasks: reconciling ledgers and processing payments.
• Support internal/external communications and organize events and presentations.

Skills

Calendar coordination

Organizational skills

Interpersonal skills

Customer service

Communication

Website maintenance

Job description

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Sitting for longer periods of time, repetitive motion related to computer work.

Shift

Monday – Friday 8:00am – 5:00pm

Job Summary

This position provides comprehensive administrative support to the Office of the Vice President for Research ( OVPR ). The role involves calendar coordination, correspondence preparation, and scheduling of meetings, workshops, and events for the Associate Vice Presidents for Research. The individual maintains distribution lists, tracks deadlines, and supports a variety of office functions, serving as a back-up to the Executive Administrative Assistant as needed. Strong organizational, interpersonal, and customer service skills are essential for managing competing priorities and facilitating communication across the office and with campus partners.

In addition to administrative responsibilities, this position supports the fiscal and operational functions of the OVPR , reconciling ledgers, processing payment documents, and ensuring compliance with university business procedures. The role works closely with the department budget officer to maintain financial accuracy and timeliness in processing transactions. The individual also contributes to special projects and initiatives for the Associate Vice Presidents, providing coordination, documentation, and reporting support as needed. Additional responsibilities include assisting with internal and external communications, maintaining website content, and helping organize events and presentations that promote OVPR initiatives.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Deadline to Apply

Deadline to Apply 09/09/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

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Required Documents

• Resume
• Cover Letter

Optional Documents

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