Department Academic Administration Assoc

University of Kentucky; Lexington (KY); On-site; USD 24,000 - 39,000; Full time

Job summary

The University of Kentucky is seeking a Department Academic Administration Associate to join the Department of Earth & Environmental Sciences in the College of Arts & Sciences.

This role supports day-to-day administration and operations, working closely with the Department Chair, Associate Chair, Directors of Graduate and Undergraduate Studies, and College partners to ensure efficient processes and a positive experience for the department community.

Qualifications

• AA degree required for position.
• 4 years of related experience in academic/administrative settings.
• Strong organizational, communication, and detail-oriented capabilities.
• Ability to manage confidential information with discretion.

Responsibilities

• Support daily departmental operations and administrative workflows for department leadership, faculty, students, and staff.
• Coordinate submissions and requests through University systems, including purchasing, travel, hiring, payroll, facilities, IT, and student support processes.
• Assist with course scheduling, student overrides, graduate student administration, and maintenance of departmental records and files.
• Collaborate with College and University units to meet deadlines related to academic operations, budgeting, enrollment management, payroll, and faculty affairs.
• Maintain departmental communications, including websites, listservs, resource email accounts, meeting materials, and faculty meeting minutes.
• Coordinate department events such as colloquiums, visiting speaker presentations, student recruitment activities, faculty searches, conferences, and recognition events.
• Assist faculty with travel reporting, administrative requests, and other operational needs.
• Interpret and apply University policies, procedures, and administrative guidelines while promoting consistent and efficient practices.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Attention to detail

Discretion and professionalism

Collaboration across departments

Customer service orientation

Experience maintaining administrative…

Problem solving and independent work

4 years of related experience

Education

AA

Tools

SAP

APEX

Excel

Access

Outlook

Word

Job description

Department Academic Administration Assoc

Job Title Department Academic Administration Assoc

Requisition Number

Requisition Number RE55576

Working Title

Department Name

Department Name 8E060:Earth and Environmental Sciences

Work Location

Work Location Lexington, KY

Grade Level 42

Salary Range

Salary Range $17.76-28.43/hour

Type of Position

Type of Position Staff

Position Time Status

Position Time Status Full-Time

Required Education

AA

Required License/Registration/Certification

None

Physical Requirements

Sitting/standing at workstation for extended periods; lifting and/or carrying light-weight objects.

Shift

Monday - Friday; 8:00 am -5:00: pm; and occasional evenings and weekends.

Job Summary

Support Academic Excellence and Departmental Operations in Earth & Environmental Sciences
The University of Kentucky is seeking a Department Academic Administration Associate to join the Department of Earth & Environmental Sciences in the College of Arts & Sciences.
This position supports the day-to-day administration and operations of the department while serving as a key resource for students, faculty, staff, and departmental leadership. Working closely with the Department Chair, Associate Chair, Directors of Graduate and Undergraduate Studies, and College partners, this role helps ensure efficient operations, effective communication, compliance with University processes, and a positive experience for members of the department community.

What You'll Do

• Support daily departmental operations and administrative workflows for department leadership, faculty, students, and staff
• Coordinate submissions and requests through University systems, including purchasing, travel, hiring, payroll, facilities, IT, and student support processes
• Assist with course scheduling, student overrides, graduate student administration, and maintenance of departmental records and files
• Collaborate with College and University units to meet deadlines related to academic operations, budgeting, enrollment management, payroll, and faculty affairs
• Maintain departmental communications, including websites, listservs, resource email accounts, meeting materials, and faculty meeting minutes
• Coordinate department events such as colloquiums, visiting speaker presentations, student recruitment activities, faculty searches, conferences, and recognition events
• Assist faculty with travel reporting, administrative requests, and other operational needs
• Interpret and apply University policies, procedures, and administrative guidelines while promoting consistent and efficient practices

What You'll Bring

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced academic environment
• Excellent written and verbal communication skills for working with faculty, students, staff, visitors, and external partners
• Attention to detail, accuracy, and timeliness when managing records, reports, and administrative processes
• Sound judgment, discretion, flexibility, and professionalism when handling sensitive or confidential information
• Ability to collaborate effectively across departments and centralized College and University units
• Strong customer service orientation and commitment to supporting departmental success
• Experience maintaining administrative systems, tracking deadlines, and coordinating complex workflows
• Ability to adapt processes, solve problems, and work independently while contributing as a team member
• 4 years of related experience

What's In It for You

• Opportunity to play a central role in supporting faculty, students, and leadership within a dynamic academic department
• Broad exposure to academic administration, student support, faculty affairs, event planning, budgeting, and operational processes
• Collaborative work with colleagues across the College of Arts & Sciences and University community

Why Now?
The Department of Earth & Environmental Sciences relies on strong administrative coordination to support teaching, research, student success, and faculty activities. As departmental operations continue to involve collaboration across numerous College and University units, this position serves as a vital link that helps ensure processes are completed accurately and on schedule.
This role provides essential support for academic programs, faculty initiatives, student services, events, compliance activities, and day-to-day operations, helping create an efficient and welcoming environment for the department community.

Skills / Knowledge / Abilities

SAP , APEX , Excel, Access, Outlook, Word

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? Yes

Preferred Education/Experience

Deadline to Apply

Deadline to Apply 09/07/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.