Administrative Services & Facilities Coordinator

State of West Virginia; Charleston (WV); On-site; USD 30,000 - 40,000; Full time

Job summary

State of West Virginia seeks an Administrative Services Assistant 1 to support the Division of Corrections and Rehabilitation at Central Office. This role secures visitor access, manages mail, maintains inventories, and coordinates safety drills and facility signage.

Responsibilities include updating floor plans, managing fleet key control and maintenance logs, and serving as the primary contact for building and maintenance issues with General Services.

Qualifications

• Graduation from an accredited college or university.
• Experience in administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property would be a plus.
• Substitution of graduate study may substitute for required experience.

Responsibilities

• Serve as the primary control point for visitor access to the facility in accordance with safety protocols.
• Manage incoming calls and the receipt, documentation, and distribution of mail and packages.
• Maintain inventory of specified products and equipment to ensure compliance with ACA standards.
• Schedule and maintain logs of fire drills and safety inspections; ensure policy signage and notices are posted.
• Coordinate janitorial labor to maintain facility order; update floor plans reflecting employee work locations.
• Maintain key control, vehicle maintenance, and detailing logs for the Fleet Motor pool; log building and maintenance issues to General Services.

Education

Graduation from an accredited college or university

Job description

State of West Virginia seeks an Administrative Services Assistant 1 to support the Division of Corrections and Rehabilitation at Central Office. This role secures visitor access, manages mail, maintains inventories, and coordinates safety drills and facility signage.

Responsibilities include updating floor plans, managing fleet key control and maintenance logs, and serving as the primary contact for building and maintenance issues with General Services.