Administrative Services Assistant 1

State of West Virginia; Charleston (WV); On-site; USD 36,000 - 48,000; Full time

Job summary

The State of West Virginia, Charleston, is seeking an ASA 1 to perform advanced technical and mathematical work to prepare, process, and coordinate personnel services allocations within a large state agency.

Under general supervision, you will assist with budgeting, transactions, and funding across grants and program CFOs, monitor wvOASIS transactions for accuracy, and liaise with HR staff, state hospitals, and financial divisions to ensure precise reporting and compliant administration.

Qualifications

• Training: Graduation from an accredited college or university; preferred majors include public or business administration, accounting, industrial relations, communications, or related field.

Responsibilities

• Assist with preparing personnel transactions and resolving related funding issues across grants/cash management, payroll, audit divisions, and program CFOs.
• Perform daily monitoring of departmental wvOASIS transactions to ensure accurate funding and budgetary allocations.
• Assist in preparing the department’s expenditure schedules and liaison with the State Budget Office regarding wvOASIS transactions.
• Coordinate with HR staff, state-run hospitals, and financial divisions to ensure accurate personnel services and reporting.

Job description

Nature of Work

Under general supervision the ASA 1 position performs advanced technical and mathematical work to prepare, process, and coordinate personnel services allocations for a large state agency.

Key Responsibilities

• Transaction & Funding Support: Assist Bureau HR staff with preparing personnel transactions and resolving related funding issues across grants/cash management, payroll, audit divisions, and program CFOs.
• OASIS Budgetary Monitoring: Perform daily monitoring of departmental wvOASIS transactions to ensure accurate funding and budgetary allocations for the Department of Health and Human Resources.
• Budget Planning & Liaison: Assist in preparing the department’s expenditure schedules and appropriation requests, serving as the intra-agency liaison with the State Budget Office regarding wvOASIS transactions.
• Inter-Departmental Coordination: Partner with human resources staff, state-run hospitals, and financial divisions to facilitate standard, accurate, and professional personnel services and reporting.

Minimum Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution

Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.

Experience

One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

Substitution

Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.

State employment offers a variety of benefits. Click HERE to visit the Division of Personnel's Benefits Page.