Administrative Services Manager 1

Nigel Wright Consultancy Ltd (UK); West Virginia; On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

12 paid holidays

Tuition reimbursement

Paid vacation

Paid sick leave

Medical insurance

Life insurance

Retirement plans

Job summary

The Bureau for Family Assistance seeks a Director of Accounting Services to lead the Accounting Services team in the Finance Division, overseeing accounts payable/receivable, travel reimbursements, and P-card reconciliations while ensuring compliance and efficient operations.

Responsibilities include establishing SOPs, supporting GAAP year-end reporting, and coordinating with the annual single audit. Strong supervisory and regulatory experience at the state level are required.

Qualifications

• Graduation from a regionally accredited college or university with a degree in the area of assignment.
• Four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.
• A valid driver's license may be required.

Responsibilities

• Provide statewide oversight of accounts payable and accounts receivable functions within state financial systems (wvOASIS and PATH).
• Review and audit payment entries, travel reimbursement requests, P-card transactions, refunds, and field transactions for accuracy and regulatory compliance.
• Manage routine financial workflows including county office deposits, grant refund payments, as well as invoicing and payment processing.
• Assist with the annual GAAP year-end reporting process and monitoring financial compliance for MOUs.
• Direct unit operations, including personnel duties such as approving leave and timecards, assigning workloads, conducting EPAs, providing staff training, and overseeing the hiring process for vacancies within the unit.
• Develop, update, and maintain SOPs for the accounting unit to maintain stable operational workflows.
• Coordinate the Bureau's participation in the annual single audit by assigning payment sample requests to staff, gathering backup documentation, and monitoring progress to meet audit deadlines.
• Serve as a liaison and point of contact for internal and external inquiries regarding payment processing for the Bureau.

Skills

Accounts payable

Accounts receivable

Supervisory experience

P-card reconciliation

Regulatory compliance

Leadership

Process improvement

Education

Bachelor's degree in accounting or related field

Tools

wvOASIS

PATH

Job description

Are you looking for the next step in your career as a leader in financial services? Join us at the Bureau for Family Assistance (BFA) as the Director of Accounting Services in our Finance Division, where your leadership directly supports our team in managing essential accounting and payment processing functions for the delivery of critical economic assistance services. At the Bureau for Family Assistance, we value our team members and invest in their growth. We offer on-the-job training, regular performance feedback, and ongoing professional development to support long-term career growth in the finance field. Employees also receive a full benefits package that includes 12 paid holidays, tuition reimbursement, paid vacation and sick leave, medical and life insurance, retirement plans, and much more!

The Director of Accounting Services plays a crucial role in operationalizing the mission of the Bureau through daily oversight of accounts payable and accounts receivable processing, employee travel reimbursements, P-card reconciliations, and oversight of the Accounting Services team. This role will establish the predictable and efficient continuity of operations within the unit, ensure compliance with established guidelines, and support the financial functions of the Bureau.

Key Responsibilities

In this role, the duties of the Director of Accounting Services will include:

• Providing comprehensive, statewide oversight of accounts payable and accounts receivable functions within state financial systems (including wvOASIS and PATH).
• Reviewing and auditing payment entries, travel reimbursement requests, P-card transactions, refunds, and field transactions for accuracy and regulatory compliance.
• Managing routine financial workflows including county office deposits, grant refund payments, as well as invoicing and payment processing.
• Assisting with the annual GAAP year-end reporting process and monitoring financial compliance for section Memorandums of Understanding (MOUs).
• Directing unit operations, including personnel duties such as: approving leave and timecards, assigning workloads, conducting employee performance appraisals (EPAs), providing staff training, and overseeing the hiring process for vacancies within the unit.
• Developing, updating, and maintaining Standard Operating Procedures (SOPs) for the accounting unit to maintain stable operational workflows.
• Coordinating the Bureau's participation in the annual single audit by assigning payment sample requests to staff, gathering backup documentation, and monitoring progress to meet audit deadlines.
• Serving as a liaison and point of contact for internal and external inquiries regarding payment processing for the Bureau.

Training

Graduation from a regionally accredited college or university with a degree in the area of assignment.

Substitution

Experience as described below may substitute for the training requirement on a year-for-year basis.

Experience

Four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.

Special Requirement

A valid driver's license may be required.