Administrative Services Manager 1

WV Department of Human Services; West Virginia; On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

12 paid holidays

Tuition reimbursement

Paid vacation and sick leave

Medical and life insurance

Retirement plans

Job summary

WV Department of Human Services, Bureau for Family Assistance, seeks a Director of Accounting Services to lead the Finance Division responsible for accounts payable, accounts receivable, and travel reimbursements. You will oversee P-card reconciliations and MOUs, ensuring compliance and efficient operations.

The role emphasizes establishing consistent operations, staff leadership, and driving audit readiness within a state agency. Benefits include comprehensive plans and professional development.

Qualifications

• Graduation from a regionally accredited college or university with a degree in the area of assignment.
• Experience: four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.
• Special Requirement: A valid driver's license may be required.

Responsibilities

• Provide statewide oversight of accounts payable and accounts receivable.
• Review payment entries, travel reimbursements, P-card transactions, refunds, and field transactions for accuracy and compliance.
• Manage county office deposits, grant refunds, invoicing and payment processing workflows.
• Assist with GAAP year-end reporting and monitor MOUs for financial compliance.
• Direct unit operations: approve leave/timecards, assign workloads, conduct EPAs, train staff and oversee vacancies.
• Develop, update and maintain SOPs for the accounting unit to ensure stable workflows.
• Coordinate annual single audit activities and monitor progress to meet deadlines.
• Serve as liaison for internal and external inquiries regarding payment processing.

Education

Degree in the area of assignment

Job description

Nature of Work

Are you looking for the next step in your career as a leader in financial services? Join us at the Bureau for Family Assistance (BFA) as the Director of Accounting Services in our Finance Division, where your leadership directly supports our team in managing essential accounting and payment processing functions for the delivery of critical economic assistance services. At the Bureau for Family Assistance, we value our team members and invest in their growth. We offer on-the-job training, regular performance feedback, and ongoing professional development to support long-term career growth in the finance field. Employees also receive a full benefits package that includes 12 paid holidays, tuition reimbursement, paid vacation and sick leave, medical and life insurance, retirement plans, and much more!

Nature of Work

Are you looking for the next step in your career as a leader in financial services? Join us at the Bureau for Family Assistance (BFA) as the Director of Accounting Services in our Finance Division, where your leadership directly supports our team in managing essential accounting and payment processing functions for the delivery of critical economic assistance services. At the Bureau for Family Assistance, we value our team members and invest in their growth. We offer on-the-job training, regular performance feedback, and ongoing professional development to support long-term career growth in the finance field. Employees also receive a full benefits package that includes 12 paid holidays, tuition reimbursement, paid vacation and sick leave, medical and life insurance, retirement plans, and much more!

The Director of Accounting Services plays a crucial role in operationalizing the mission of the Bureau through daily oversight of accounts payable and accounts receivable processing, employee travel reimbursements, P-card reconciliations, and oversight of the Accounting Services team. This role will establish the predictable and efficient continuity of operations within the unit, ensure compliance with established guidelines, and support the financial functions of the Bureau.

Key Responsibilities

In this role, the duties of the Director of Accounting Services will include:

• Providing comprehensive, statewide oversight of accounts payable and accounts receivable functions within state financial systems (including wvOASIS and PATH).


• Reviewing and auditing payment entries, travel reimbursement requests, P-card transactions, refunds, and field transactions for accuracy and regulatory compliance.


• Managing routine financial workflows including county office deposits, grant refund payments, as well as invoicing and payment processing.


• Assisting with the annual GAAP year-end reporting process and monitoring financial compliance for section Memorandums of Understanding (MOUs).


• Directing unit operations, including personnel duties such as: approving leave and timecards, assigning workloads, conducting employee performance appraisals (EPAs), providing staff training, and overseeing the hiring process for vacancies within the unit.


• Developing, updating, and maintaining Standard Operating Procedures (SOPs) for the accounting unit to maintain stable operational workflows.


• Coordinating the Bureau's participation in the annual single audit by assigning payment sample requests to staff, gathering backup documentation, and monitoring progress to meet audit deadlines.


• Serving as a liaison and point of contact for internal and external inquiries regarding payment processing for the Bureau.

Minimum Qualifications

Training: Graduation from a regionally accredited college or university with a degree in the area of assignment.

Substitution: Experience as described below may substitute for the training requirement on a year-for-year basis.

Experience: Four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.

Special Requirement: A valid driver's license may be required.