Administrative Service Assistant

STI; Atlanta (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

STI in Atlanta is seeking an experienced administrative assistant to provide varied support to the Department of AIM. You will manage calendars, greet visitors, handle mail, and prepare routine correspondence and reports.

You will assist executives, participate in department initiatives and special projects, answer calls and emails, and maintain records with general supervision or independently as needed.

Qualifications

• Provides varied and advanced level administrative and support services to the department.
• Welcomes and directs visitors and maintains calendars for conference rooms.
• Prepares, reviews, distributes, and files routine correspondence and reports.
• Provides primary support to department’s Executive Leader(s) as directed.
• Participates in department initiatives and carries out special projects of an administrative or office operations nature.
• May answer calls and respond to inquiries by phone, email, or written requests and maintain department records.
• Works under general supervision and may work independently on assigned tasks.

Responsibilities

• Welcomes and directs visitors and maintains calendars for conference rooms.
• Sorts and distributes mail and prepares routine correspondence and reports.
• Assists executives and participates in department initiatives and special projects.
• Responds to general inquiries by phone, email, or written requests and maintains department records.
• Works under general supervision and may perform tasks independently.

Job description

Provides varied and advanced level administrative and support services to the Department of AIM.

Welcomes and directs visitors; maintains designated calendars for conference rooms; sorts and distributes mail; prepares, reviews, distributes, and/or files routine correspondence, memoranda, letters and reports; attends staff and other meetings.

Provides primary support to department’s Executive Leader(s) as directed.

Participates in the development and implementation of department initiatives and carries out special projects of an administrative or office operations nature; serves on interdepartmental teams for process improvement or other tasks.

May be required to answers calls, responds to general phone, email, or written inquires and maintain department records and files.

Works under general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.