Administrative Assistant

Palm Harbor Homes; Douglas (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Palm Harbor Homes is seeking an Administrative Assistant to handle routine and advanced duties for professionals. The role involves organizing files, preparing reports, managing calendars, and greeting visitors.

You will generate correspondence and support travel arrangements as needed, interacting with multiple levels from clients to executives. This position requires strong written and verbal communication, keen attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• Previous experience in office administration or related fields.
• Ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

Skills

Multitasking

Communication skills

Organizational skills

Job description

About The Role

The Administrative Assistant handles routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support. They may serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation. Very often they will make travel arrangements and generate itineraries. They have to deal with other people from a wide variety of levels, from clients to management and even corporate CEOs.

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

Essential Duties & Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

Minimum Qualifications

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills